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Title: CPT-11320 Legal Administrative Virtual Assistant

Independent Contractor – Business Support VA / Junior to Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

We are seeking a detail-oriented and highly organized Virtual Assistant to support a growing law firm specializing in real estate closings and litigation support.

This role focuses on administrative and legal support tasks such as document preparation, file management, client coordination, and handling phone communication. The ideal candidate has strong English communication skills, is comfortable handling sensitive information, and is open to learning internal systems and workflows.

This is an excellent opportunity for a VA looking to build a long-term career in the legal field.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Document Preparation & File Management

• Convert and format documents (PDF to Word, editing, formatting)
• Organize and maintain digital legal files and records
• Assist in preparing basic legal documents and correspondence
• Ensure accuracy and proper documentation standards

Legal & Administrative Support

• Assist with real estate closing documentation processes
• Support light litigation tasks (e.g., discovery assistance, document gathering)
• Draft simple letters and email communications as directed
• Coordinate and track required documents for cases or closings

Client Communication & Coordination

• Communicate with clients via email and phone calls (inbound and outbound)
• Answer and route calls professionally, taking messages when necessary
• Follow up on document requests and outstanding items
• Serve as a support point of contact for basic client inquiries
• Maintain professional and clear communication at all times

Data Entry & System Management

• Input and update information in legal or closing software (e.g., Qualia)
• Maintain organized and accurate records within systems
• Assist in tracking case or transaction progress

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

QUALIFICATIONS

• 1–3+ years of experience as an Administrative or Virtual Assistant (legal experience a plus)
• Excellent written and verbal English communication skills (required)
• Comfortable handling phone calls in a professional setting (required)
• Strong attention to detail and organizational skills
• Ability to handle confidential and sensitive information with discretion
• Comfortable learning new systems and processes
• Proactive, reliable, and able to work independently
• Experience with real estate or legal workflows is a plus (not required)

APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS

• Document Management Microsoft Word, Google Docs, PDF tools
• Communication Gmail / Email, Phone systems
• File Storage Google Drive / Dropbox
• Legal Software Qualia or similar (preferred)

Work Schedule

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Approx. 10:00 AM – 2:00 PM EST (flexible within 9:30 AM – 5:30 PM EST)

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior to Senior Level
• Contracted Hours per Week: 20 hours/week (Part-Time; potential to scale)
• Daily Working Time: Approx. 10:00 AM – 2:00 PM EST (flexible within 9:30 AM – 5:30 PM EST)
• Scheduled Working Days: Monday-Friday
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English (Fluent)
• ACCENT PREFERENCE: Level A-B (native or near-native accent required)
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!