Controller
AidKit · Remote (United States) ·
- Work mode
- Remote
- Employment
- Full time
- Category
- Management
- Experience
- 7+ years
AidKit · Remote (United States) ·
AidKit’s cutting-edge technology transforms complex cash assistance programs into streamlined, secure, and dignified experiences. By seamlessly connecting applicants to vital resources, we're making aid radically accessible for diverse populations—including unhoused and unbanked. From simplifying complex benefits modernization projects for state agencies to standing up efficient disaster relief programs, AidKit helps it’s partners deliver aid with dignity.
We were our own first customer—AidKit started as a nonprofit initiative born from the need to support systematically excluded workers during the early days of the COVID-19 pandemic. Today, AidKit provides the technology backbone for some of the nation's most innovative public safety net programs, having distributed hundreds of millions of dollars to people in need.
As we continue to grow rapidly, the opportunity for impact is immense. Apply to join our team if you're seeking meaningful work in an environment that trusts your judgment and values your unique contributions.
The Controller is AidKit's senior internal accounting leader and is accountable for the integrity of our books, accounting judgments, financial close, financial reporting, controls, and audit readiness. This is a hands-on Controller role in a small company. You will personally lead core accounting work while also owning the systems, processes, and controls that allow the function to operate reliably at scale.
At AidKit, the Controller role also has meaningful responsibility for treasury and payment operations, with support. Because our platform supports tens of thousands of payments each month, our accounting function cannot be disconnected from how money actually moves through the business. You will own the financial lifecycle of company and program funds, including treasury, banking, payment-provider reconciliation, AR, AP, and the connection between operational payment activity and the general ledger.
You are not expected to manually execute every transaction or personally resolve every routine payment exception. You are expected to maintain and improve the systems in which those activities are controlled, reconciled, visible, appropriately delegated, and escalated when necessary.
The role will generally break down as follows:
Approximately 60% — Accounting & Controller responsibilities
Financial close, general ledger, accounting judgments, revenue accounting, reconciliations, financial reporting, audit readiness, AR/AP accounting, and financial controls.
Approximately 20% — Treasury & payment operations oversight
Cash and banking oversight, program funds, payment-provider reconciliation, payment controls, funding readiness, treasury operations, and material payment or funding exceptions.
Approximately 10% — Systems, automation & process improvement
Improving financial systems, reducing manual work, strengthening documentation and controls, creating scalable workflows, and partnering with Engineering and Business Operations on financial infrastructure.
Approximately 10% — Tax preparation & compliance
Coordinating corporate income tax preparation with external tax advisors, managing sales and franchise tax obligations, maintaining accurate supporting records and filing calendars, and ensuring required filings and payments are completed accurately and on time.
The Controller reports directly to the CEO and works closely with AidKit's fractional CFO, who owns FP&A and advises the company on forecasting, pricing, financial planning, scenario modeling, and other strategic finance matters.
You will be fully accountable for the accuracy and integrity of AidKit's books.
Own the monthly and annual financial close process along with subsidiary ledgers
Maintain the general ledger and ensure transactions are accurately recorded and classified
Prepare and review balance sheet reconciliations and supporting schedules
Own accounting for accruals, pre-paids, payroll, receivables, payables, deferred items, program funds, and other significant accounts
Make and document accounting judgments and ensure consistent application of accounting policies
Own revenue accounting and ensure revenue schedules tie to underlying contracts, operational activity, and source systems
Review financial statements for completeness and accuracy before close
Identify and resolve accounting issues before they result in post-close adjustments
Produce reliable monthly financial reporting and supporting analysis
Maintain an accounting environment that is continuously audit-ready
You will own the complete financial reconciliation framework connecting operational systems to AidKit's books.
Establish reconciliation standards, schedules, documentation, and exception-management processes
Ensure bank accounts reconcile to the general ledger
Ensure payment-provider balances reconcile to underlying transaction activity and the general ledger
Ensure program-fund records reconcile to funding received, payments made, fees, returns, and remaining balances
Ensure AR and AP sub-ledgers reconcile to the general ledger
Investigate unexplained or aged reconciling items and drive them to resolution
Build controls that identify discrepancies quickly rather than discovering them months later
There should not be a gap between operational reconciliation and accounting reconciliation. The Controller is ultimately responsible for ensuring the entire chain reconciles.
You will own the financial integrity of AidKit's billing and collections processes.
Maintain billing schedules based on executed contracts and confirmed program milestones
Partner with Program Management and Contracts to confirm billing triggers where necessary and ensure ASC 606 revenue recognition alignment
Prepare and send invoices and routine collections follow-ups; apply cash receipts; reconcile AR aging; and resolve billing and payment discrepancies.
Maintain visibility into expected and overdue partner payments
Escalate material collection issues
Ensure AR activity is accurately reflected in the general ledger and revenue schedules
Improve and automate billing and collection workflows wherever practical
You will own AidKit's AP and spend-control environment.
Prepare vendor records and bills; own final accounting review, expense classification, the Ramp-to-Rillet sync, and payment preparation and release within established approval controls.
Partner with People Operations on employee cards, receipt collection, reimbursements, and preliminary expense coding (we use Ramp).
Ensure expenditures are appropriately authorized, documented, classified, and recorded
Own AP cutoff and expense accrual processes
Maintain accurate vendor and payable records
Maintain appropriate segregation of duties and approval controls
Improve and automate recurring AP and expense workflows
AidKit's partners entrust us with significant amounts of money that ultimately need to reach program participants accurately and reliably. The Controller owns the financial integrity of that lifecycle.
Maintain financial oversight of program funds from receipt through disbursement and final closeout
Verify receipt and availability of partner funding before payments begin; complete financial payment-readiness checks; and administer RoboController fund anticipation and program subledgers.
Own financial account and subledger setup for new programs, coordinating launch timing and requirements with Operations.
Maintain visibility into program balances, disbursements, fees, returned payments, outstanding transactions, and remaining funds
Oversee financial controls around participant payment operations and funds movement
Reconcile program funding, participant disbursements, bank activity, payment-provider balances, fees, returns, and remaining funds
Ensure payment activity and program-fund activity are accurately reflected in the general ledger
Investigate discrepancies and drive them through resolution
Own financial closeout of programs, including final reconciliation, preparation of partner financial reports, calculation of unused funds, and execution of authorized returns where required.
Partner with Program Management to anticipate upcoming funding and payment needs
You will own AidKit's day-to-day treasury environment.
Oversee company cash and banking operations
Log and deposit checks under documented controls, record cash receipts in the cash tracker, and reconcile receipts in Rillet, coordinating financial-mail handoff with People Operations.
Manage bank-account administration, authorities, access, and approval structures
Execute authorized transfers between bank accounts and payment partners across payment rails and update the Fund Movement Log accordingly
Maintain strong controls around cash movement and authorization
Establish escalation procedures for unusual, high-value, or higher-risk transactions
Maintain accurate visibility into cash balances, upcoming obligations, expected receipts, and known commitments
Provide reliable cash and working-capital information to the CEO and fractional CFO
Ensure treasury activities are completed accurately, securely, and on time
You will build and maintain a financial-control environment appropriate for a company entrusted with both corporate and program funds.
Own accounting controls and documentation
Follow internal controls policies to prevent fraud and ensure proper checks and balances on financial transactions with support from the executive team
Maintain appropriate authorization, approval, and access controls across financial systems
Periodically review banking, accounting, payment, and spend permissions
Maintain a clear evidence trail supporting significant balances and transactions
Own financial preparation for annual audits and other accounting reviews
Coordinate accounting support for tax preparation, diligence, insurance, compliance reviews, and other external requests
Own operational tax-compliance workflows, including filing and payment calendars, jurisdiction-level financial-data preparation, tax-portal administration, and authorized payment execution, coordinating with Contracts & Compliance and external tax advisers.
Identify weaknesses in financial processes and implement practical controls to address them
Surface material accounting, treasury, payment, fraud, or control risks promptly to the CEO
We do not want to solve increasing financial complexity by continually adding manual work.
Own Rillet and other finance-system administration, accounting configuration, and finance-system vendor escalations, coordinating access and security requirements with the relevant systems owners.
Build reliable and auditable spreadsheets when spreadsheets are the right tool
Improve mappings, integrations, reporting, templates, and checks across financial systems
Identify recurring manual processes that create risk or consume unnecessary time
Automate reconciliation, reporting, invoicing, collections, balance monitoring, and other recurring processes where practical
Partner with Engineering and Business Operations when financial workflows require product or technical improvements
Build systems capable of supporting increased payment and program volume without proportional increases in finance headcount
CEO
The Controller reports directly to the CEO and is the CEO's primary internal owner for the integrity of AidKit's accounting and day-to-day financial operations. The Controller is expected to surface material financial, accounting, treasury, payment, and control issues early and provide clear, decision-ready information.
Fractional CFO
AidKit's fractional CFO owns FP&A and supports the CEO and leadership team with forecasting, financial planning, pricing analysis, scenario modeling, and other strategic finance questions. The Controller provides the accurate accounting, cash, revenue, AR, AP, and operational data that makes this work possible.
The relationship should be highly collaborative, but the accountability is distinct: the Controller owns the accuracy of the financial record and financial operations; the fractional CFO owns forward-looking financial analysis and strategic finance advice.
Program Management
Program Management owns program delivery, program requirements, partner relationships, participant eligibility, and programmatic payment decisions. The Controller owns the financial systems and controls required to receive, safeguard, move, reconcile, and account for the associated funds.
Engineering
Engineering owns payment-system architecture, integrations, and technical implementation. The Controller defines the accounting, financial-control, treasury, and reconciliation requirements those systems need to satisfy.
Mission Control
Sr. Director of Operations: coordinates program funding needs, timing, partner commitments, and contractual changes. The Controller owns financial validation, execution, recording, reconciliation, and controls.
Director of Risk, Compliance, and Contracts: owns the respective legal, regulatory, contractual, and compliance areas. The Controller ensures financial processes adhere to established requirements and works with these teams when financial operations introduce risk or control considerations.
People Operations Manager: owns employee-facing Ramp administration, cards, receipt follow-up, reimbursement workflows, and preliminary expense coding. The Controller owns final accounting review, the Rillet sync, reconciliation, and financial approval controls.
We expect the right person will bring much of the following:
7+ years of progressive accounting experience, including ownership of month-end close
Experience operating as a Controller, Assistant Controller, senior Accounting Manager, or equivalent accounting leader
Strong knowledge of accrual accounting, general ledger accounting, balance sheet reconciliations, revenue accounting, AR, AP, and financial controls
Sound accounting judgment and the ability to independently research, reach, and document accounting conclusions
Experience preparing a company for audit and working directly with auditors
Experience with cash management, banking, treasury, payments, or other financial operations
Comfort operating in an environment with substantial transaction volume and complex reconciliation requirements
Advanced Excel or Google Sheets skills, including the ability to build structured, auditable financial analyses and reconciliations
Experience using modern accounting and finance systems; familiarity with tools such as Rillet and Ramp is a plus
A track record of improving processes and automating recurring financial work
Strong documentation habits
Exceptional attention to detail without losing sight of the larger financial picture
The ability to work independently and take clear ownership of outcomes
Strong judgment about when an issue requires escalation
Clear, direct communication and a "no surprises" approach
Comfort working directly with a CEO and partnering with an external or fractional CFO
A commitment to AidKit's mission and to handling funds intended for people in need with extraordinary care
You are successful in this role when:
AidKit's books are accurate and close occurs on a predictable schedule.
Accounting judgments are well-reasoned, documented, and consistently applied.
The CEO and fractional CFO can rely on financial information without independently reconstructing or validating the underlying accounting.
Audits and diligence do not require a scramble to reconstruct financial records.
Company cash, program funds, payment-provider balances, AR, AP, and the GL reconcile consistently.
AidKit can quickly explain where program funds are, what has been disbursed, what remains outstanding, and what remains available.
Payment and funding discrepancies are identified quickly and resolved rather than accumulating.
Material financial and payment risks surface before they become emergencies.
AR and AP are timely, accurate, and controlled.
Banking and payment-provider relationships are actively managed.
Critical financial processes are documented and have appropriate backup coverage.
Manual financial work declines as systems and automation improve.
AidKit can support increasing payment volume without financial operations becoming more fragile or requiring proportional growth in headcount.
Above all, AidKit can trust its numbers and trust its money movement.
We reinforce a culture of dignity, autonomy, and trust by actively taking an interest in and supporting employee’s lives outside of work. We also provide equity, which varies by position and experience, and a comprehensive benefits package including:
Fair Salaries that are transparent and competitive, with a maximum ratio of 3:1 between the highest and lowest paid employees at the company.
Fully remote work setting
Unlimited PTO
Retirement plan with 401K contribution
Health benefits
Flexible schedule
Professional development support
AidKit is a fully-remote workplace with virtual headquarters in Colorado, with employees from coast to coast in the continental United States.