Contracts Administrator

Contracts Administrator (Legal Operations, CLM & Contract Lifecycle Management) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Contracts Administrator to manage the complete contract lifecycle—from intake and drafting through execution, renewals, compliance tracking, and reporting.

This is a highly detail-oriented, process-driven role responsible for ensuring contracts move efficiently, accurately, and compliantly across Legal, Sales, Procurement, Finance, Security, and Executive teams. You’ll oversee contract workflows, coordinate approvals, maintain CLM systems, track renewals, and support audit readiness while helping build scalable legal operations.

If you thrive in structured, high-volume environments and enjoy creating organized, efficient systems, this role offers excellent ownership and long-term growth.

Responsibilities

Contract Lifecycle Management

• Manage contracts from intake through drafting, review, approval, execution, storage, renewals, and reporting.
• Ensure agreements are accurate, compliant, fully executed, searchable, and audit-ready.
• Maintain contract repositories and ensure complete documentation throughout the contract lifecycle.

Contract Drafting, Review & Redlining

• Draft, review, and manage agreements including:
• NDAs
• DPAs
• Statements of Work (SOWs)
• Master Service Agreements (MSAs)
• Vendor Agreements
• Order Forms
• Partner and Reseller Agreements
• Redline contracts using Microsoft Word Track Changes.
• Escalate non-standard legal terms involving indemnification, limitation of liability, intellectual property, data privacy, termination clauses, and service level agreements.
• Maintain deviation logs, approval records, and contract history.

Approvals & Governance

• Coordinate contract approvals across Legal, Finance, Procurement, Security, Information Security, Sales, and Executive teams.
• Verify commercial terms align with pricing and business requirements.
• Ensure vendor onboarding documentation is complete, including:
• W-9 forms
• Certificates of Insurance (COIs)
• Banking information
• Compliance documentation

Contract Execution & Repository Management

• Manage electronic signature workflows using DocuSign or Adobe Sign.
• Verify signer authority, signature blocks, and execution completeness.
• Maintain agreements within CLM platforms such as Ironclad, Icertis, Agiloft, ContractWorks, Conga, SharePoint, or similar systems.
• Ensure metadata remains accurate, including contract value, effective dates, renewal terms, jurisdiction, and privacy addenda.

Renewals, Compliance & Risk Management

• Track contract renewals, notice periods, pricing changes, deliverables, and contractual obligations.
• Send proactive renewal reminders to internal stakeholders.
• Support compliance with GDPR, CCPA, HIPAA, PCI-DSS, SOX, and other applicable regulatory requirements.
• Maintain organized, audit-ready documentation and approval records.

Reporting & Process Improvement

• Prepare reports covering:
• Contract cycle times
• SLA performance
• Renewal pipeline
• Contract deviations
• Standard versus non-standard agreements
• Improve contract templates, clause libraries, approval workflows, and CLM processes.
• Help scale legal operations through workflow automation and documentation improvements.

What Makes You a Great Fit

• Highly organized with exceptional attention to detail.
• Process-driven and comfortable managing high-volume contract workflows.
• Strong communicator who collaborates effectively across multiple departments.
• Able to identify contractual risks, inconsistencies, and missing information quickly.
• Passionate about building efficient, scalable operational systems.

Required Experience & Skills

• 2+ years of experience in Contracts Administration, Legal Operations, or Contract Coordination.
• Hands-on experience with CLM platforms such as Ironclad, Icertis, Agiloft, ContractWorks, Conga, SharePoint, or similar systems.
• Strong proficiency with:
• Microsoft Word Track Changes
• Microsoft Excel or Google Sheets
• PDF editing software
• Working knowledge of:
• NDAs
• DPAs
• MSAs
• Confidentiality agreements
• Indemnification
• Intellectual property clauses
• Limitation of liability
• Service Level Agreements (SLAs)
• Excellent written and verbal English communication skills.

Nice to Have

• Experience supporting GDPR, CCPA, HIPAA, PCI-DSS, SOX, or other regulated environments.
• Experience with both buy-side and sell-side contracts.
• Exposure to procurement, vendor onboarding, vendor risk management, or security questionnaires.
• Experience developing clause libraries, contract templates, and legal playbooks.

What Success Looks Like

• Contract cycle times consistently meet SLA targets.
• Zero missed renewals, notice periods, or contractual obligations.
• Accurate and complete contract repository with 100% metadata accuracy.
• High percentage of agreements executed using approved standard language.
• Audit-ready documentation maintained at all times.
• Continuous improvements in legal operations through process optimization.

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Assessment (NDA Redlining & Contract Tracking Exercise)
• Client Interview
• Offer & Background Verification

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This allows hiring managers to assess your communication style early, making future interviews more meaningful while reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed. Please keep an eye on both your inbox and spam folder for your Spark Hire invitation.