Contracts Administrator

Position Summary

The Contract Administrator is responsible for managing the full lifecycle of project contracts, ensuring compliance with contractual terms, mitigating risks, and supporting project teams in delivering successful outcomes. With 8–10 years of experience in the contracting or construction industry, the ideal candidate will possess strong commercial acumen, excellent negotiation skills, and a deep understanding of contract law, procurement processes, and project execution frameworks.

Key Responsibilities

1. Contract Management & Administration

• Review, draft, and administer various types of contracts, including subcontract agreements, supplier contracts, service agreements, and client contracts.
• Ensure all contractual obligations, deliverables, and timelines are clearly defined and adhered to throughout the project lifecycle.
• Maintain accurate and up-to-date contract documentation, registers, logs, and correspondence.
• Prepare contract amendments, variations, extensions, and change orders in coordination with project teams.

2. Risk & Compliance Management

• Identify contractual risks and propose mitigation strategies to protect the company’s commercial interests.
• Ensure compliance with legal, regulatory, and company standards across all contract activities.
• Conduct periodic contract audits to verify adherence to terms and conditions.
• Support dispute resolution processes by preparing documentation, claims, and supporting evidence.

3. Commercial & Financial Support

• Assist in the preparation and review of tender documents, BOQs, and commercial proposals.
• Evaluate subcontractor and supplier quotations to ensure alignment with project requirements and contractual terms.
• Monitor contract budgets, cost variations, and financial performance indicators.
• Support the preparation of claims, EOT (Extension of Time) submissions, and cost recovery documentation.

4. Coordination & Communication

• Act as a key liaison between clients, subcontractors, suppliers, and internal project teams.
• Facilitate contract kick-off meetings, progress reviews, and close-out sessions.
• Provide guidance to project managers and site teams on contractual rights, obligations, and best practices.
• Ensure timely communication of contract changes, risks, and obligations to relevant stakeholders.

5. Documentation & Reporting

• Maintain organized contract files, correspondence, and records in accordance with company policies.
• Prepare periodic reports on contract status, risks, variations, and compliance issues.
• Support internal and external audits by providing required documentation.

Education

• Bachelor’s degree in Civil Engineering, Construction Management, Business Administration, Law, or related field.
• Professional certifications (e.g., FIDIC, RICS, PMP, CIPS) are an advantage.

Experience

• 8–10 years of proven experience in contract administration within a contracting or construction environment.
• Strong knowledge of FIDIC and other standard contract forms commonly used in the Middle East.
• Experience handling large-scale infrastructure, building, or MEP projects is preferred.

Skills & Competencies

• Strong understanding of contract law, commercial terms, and procurement processes.
• Excellent negotiation, communication, and interpersonal skills.
• High attention to detail with strong analytical and problem‑solving abilities.
• Proficiency in MS Office, contract management software, and document control systems.
• Ability to work under pressure, manage multiple priorities, and meet deadlines.
• Strong ethical standards and commitment to confidentiality.

Nova International General Contracting is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees are treated fairly and with respect. Employment decisions are made based on qualifications, experience, and business requirements, without unlawful discrimination, and in accordance with applicable UAE labor and employment laws. All hiring and employment is subject to compliance with UAE regulatory requirements, including those relating to work permits and residency visas, where applicable.