Title: Contracts Administrator
Location: Remote
POSITION SUMMMARY: The CPG Contract Administrator is responsible for establishing and operating an AI-enabled contract management capability that supports the full contract lifecycle, from proposal-stage terms and conditions review through contract execution, administration, compliance monitoring, and subcontractor flow-down. This role identifies CPG’s functional, legal, commercial, reporting, and workflow requirements for contract management software; researches and evaluates AI-based contract management solutions; recognizes requirements mandated under the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS; leads selection and implementation activities; conducts testing and user readiness efforts; and manages contracts using the selected platform.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
AI-Based Contract Management Software
- Lead the identification, documentation, and prioritization of requirements for an AI-based contract management software solution, including intake, review, approval workflows, clause libraries, obligation tracking, document storage, reporting, search, analytics, security, permissions, and auditability.
- Engage internal stakeholders, including executive leadership, project managers, proposal teams, finance, procurement, legal counsel, business development, operations, and subcontractor management personnel, to define current-state challenges and future-state contract management needs.
- Research available AI-enabled contract lifecycle management platforms and assess their ability to support CPG's proposal, contracting, compliance, and subcontractor flow-down processes.
- Develop evaluation criteria, participate in vendor demonstrations, compare software capabilities, assess implementation effort, and recommend a preferred solution.
- Coordinate software selection activities, including requirements traceability, vendor questions, scoring, risk assessment, cost considerations, implementation planning, and leadership decision support.
- Lead or support implementation of the selected platform, including configuration, data migration planning, template and clause library setup, workflow design, reporting structure, user roles, and governance procedures.
- Plan and execute user acceptance testing, workflow testing, data validation, AI-assisted review testing, permissions testing, and reporting validation before full deployment.
- Develop standard operating procedures, user guides, training materials, and adoption plans to promote consistent use of the software across CPG.
Contract Review, Proposal Support, and Contract Formation
- Review requests for proposals, solicitations, customer-provided terms and conditions, draft agreements, and related procurement documents to identify contractual, commercial, compliance, risk, intellectual property, data, confidentiality, payment, deliverable, schedule, indemnity, insurance, limitation of liability, termination, and dispute resolution requirements.
- Assess solicitations, proposals, contracts, and related procurement documents to identify applicable requirements under the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), including required clauses, certifications, representations, compliance obligations, and subcontractor flow-down provisions.
- Prepare clear assessments of terms and conditions for proposal teams, identifying acceptable terms, exceptions, risks, required clarifications, negotiation points, and recommended proposal responses.
- Coordinate with legal counsel and business stakeholders to ensure proposed exceptions, assumptions, clarifications, and negotiated positions are consistent with CPG’s risk tolerance and business objectives.
- Ensure that applicable terms and conditions are addressed in CPG proposals, including required certifications, representations, compliance obligations, customer flow-down requirements, proposal assumptions, and contractual exceptions.
- When a customer accepts a proposal and a contract is developed, review the resulting agreement to confirm that negotiated terms, proposal commitments, customer requirements, and approved exceptions have been properly incorporated.
- Maintain traceability between the request for proposal, CPG proposal, negotiation record, final contract, and contract management software record.
Contract Administration and Flow-Down Management
- Administer active contracts within the contract management software, including record creation, document control, obligation tracking, milestone monitoring, renewal and expiration tracking, reporting, and audit-ready documentation.
- Identify contract terms and conditions that must flow down to subcontractors, consultants, vendors, or other third parties supporting performance under the customer contract.
- Coordinate with procurement, project management, legal counsel, and technical leads to ensure subcontractor and consultant agreements include the appropriate customer-mandated, project-specific, compliance, confidentiality, intellectual property, data protection, insurance, invoicing, performance, and termination provisions.
- Monitor contract and subcontract requirements throughout performance to help ensure obligations are visible, assigned, tracked, and completed on time.
- Support contract modifications, amendments, extensions, task orders, change orders, closeout activities, and contract-related communications.
- Identify contract risks, compliance gaps, missing documentation, inconsistent terms, and process improvement opportunities, and recommend corrective actions.
Additional Responsibilities
- Performs other duties as assigned.
CORE COMPETENCIES
- Contract Analysis: Ability to assess terms and conditions, identify obligations and risks, and translate findings into practical business guidance.
- Technology Evaluation: Ability to define software requirements, compare vendor capabilities, assess usability, and support implementation decisions.
- Process Design: Ability to create repeatable workflows for contract intake, review, approval, execution, administration, reporting, and closeout.
- Risk Management: Ability to identify contractual, commercial, operational, compliance, and subcontractor-related risks and recommend mitigation strategies.
- Cross-Functional Collaboration: Ability to work effectively with legal, finance, procurement, project management, business development, operations, customers, subcontractors, and consultants.
- Federal Contracting Compliance: Ability to assess and respond to FAR and DFARS clause requirements, including applicable certifications, representations, compliance obligations, and subcontractor flow-down provisions.
- Attention to Detail: Ability to maintain accurate records, trace obligations across documents, and ensure that proposal commitments and contract terms are consistently reflected.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Required Qualifications
- Bachelor’s degree in business administration, contract management, procurement, legal studies, finance, information systems, or a related field; equivalent experience may be considered.
- Experience reviewing, managing, or administering commercial, professional services, consulting, technology, government, or customer-facing contracts.
- Demonstrated ability to interpret contractual terms and conditions and identify business, operational, compliance, and financial risk.
- Experience supporting proposal development, RFP review, contract negotiation, contract administration, or subcontractor management.
- Familiarity with contract lifecycle management software, document management systems, workflow tools, AI-enabled review capabilities, or enterprise software implementation projects.
- Strong writing, communication, stakeholder management, analytical, organizational, and project management skills.
- Must be US Citizen
Preferred Qualifications
- Extensive experience working with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) in preparing, reviewing, and negotiating contract language, proposals, subcontracts, and related contractual documents.
- Experience selecting, implementing, configuring, or administering contract lifecycle management software.
- Experience using AI-based tools for contract review, clause extraction, obligation identification, search, analytics, or workflow automation.
- Knowledge of subcontractor flow-down requirements, consultant agreements, procurement terms, and third-party risk management.
- Contract management certification, paralegal training, procurement certification, project management certification, or similar professional credential.
- Experience working with cross-functional teams that include legal, finance, procurement, operations, business development, and technical personnel.
Computer Skills:
- Excellent organizational skills and attention to detail.
- Excellent written communication
- Proficient with Microsoft Office Suite or related software.
Certificates and Licenses:
- No certificates or licenses required for this position
Supervisory Responsibilities:
- No supervisory responsibilities for this position
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
SUCCESS MEASURES
- CPG selects and deploys a contract management software solution that meets documented business, legal, operational, reporting, and AI-enabled review requirements.
- RFP terms and conditions are consistently reviewed, assessed, and addressed before proposal submission.
- Accepted proposals are accurately reflected in final customer contracts.
- Required customer terms and conditions are appropriately flowed down to subcontractors and consultants.
- Contract obligations, deadlines, risks, amendments, and closeout requirements are visible, assigned, and tracked in the contract management software.
- Contract records are complete, searchable, auditable, and consistently maintained.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Pre Employment Requirements:
Employment is contingent upon successful completion of a pre-employment background check, drug screening, and motor vehicle record (MVR) review, in accordance with applicable federal, state, and local laws. Positions requiring driving must have an MVR that meets company and insurance carrier standards
CPG is an equal opportunity employer. We will consider all employment applicants without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.