CONTRACT ADMINISTRATOR I/II

Position Summary Description

Position objective is to prepare, evaluate, execute and manage the Contracts required to satisfy the Cooperative's needs in a timely manner while complying with SECI’s Board Policies, Procedures, Practices and any RUS requirements. Ensures fairness from the procurement process. Develops Contract pricing based on the Specification and/or scope or work. Reviews the Specification and ensures performance criteria and other critical elements (i.e. Schedules) are established when possible. Negotiates commercial terms and conditions with the goal of reducing SECI risk. Supports the Contractor/Vendor qualification (BQQ) process to help evaluate prospective bidders' ability to supply and capacity to perform.

Essential Functions

• Assists in the selection of Contractors/Vendors for establishment of bid lists, prepares quotes, RFI’s & bid packages, conducts formal bid openings, prepares bid summary and pricing analysis, prepares risk analysis based on commercial terms, coordinates technical recommendations, prepares Contract and Purchase Order (PO) recommendations for award (RFA), prepare additional funding requests (RFAF), issues executed PO’s, Contracts, Amendments and Change Orders all per SECI’s policy, procedures and practices.
• Maintains basic working knowledge of contract law, regulations and RUS requirements as applicable to SECI requirements.
• Reviews reports of contract expenditures to track actual changes and work with various departments to add funds to cover anticipated costs prior to contract expiration date.
• Assists with claims settlements with vendors/contractors when discrepancies exist and makes decisions within authority or recommendations resolution to management for implementation.
• Prepares transmittal letters to Contractors/Vendors, A&E firms and RUS for signature as required.
• Works with users and Accounts Payable to resolve problem invoices that cause delays in vendor payments or lost prompt payment discounts.
• Develops presentations, at the request of the Manager/Director.
• Distributes contract expiration/funding reporting to users to facilitate a consistent stable reliable supply.
• Supports the preparation of Board documents as required.
• Acts as a mentor to Buyers.
• Maintains basic knowledge of contract conformation including negotiating commercial terms, resolving technical issues, establishing strong pricing structures and reducing risk (incorporating site administrative. and insurance requirements) while meeting all SECI and RUS requirements.
• Performs other duties as applicable to the position or as assigned.

Qualifications and Education Requirements

Bachelor's Degree in Business, Engineering, and/or related field required. One (1) year of relevant work experience may be substituted for each one (1) year of education requirement.

Candidates the following experience may be considered for the for the Contract Administrator II-level position: Four (4) or more years of increasingly responsible experience in Contracts and/or Contract Administration may be considered Background in administration of supply, service and construction, capital equipment contracts including preparation of proposals, proposal evaluation, negotiation, Contract conformance and Contract award is required. Must be knowledgeable in formal bidding procedures, bid analysis, NPV calculations including Equipment life-cycle cost analysis, milestone schedule development, and contract award processes.

Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional

Technical Competencies/Skills:

• Purchase order processing
• Basic contract administration/negotiation
• Risk management
• Proficiency with Microsoft Office applications

Soft Competencies/Skills:

• Effective verbal/nonverbal, listening and written communications
• Interpersonal skills
• Detail oriented
• Organizational skills
• Time Management skills
• Analytical skills

Physical Requirements

Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report.

Working Conditions

Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Fieldwork may involve visits to construction sites, power plants and conferences.

“Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”