Construction Project Coordinator

Job description

At-a-glance:
Are you ready to build your career by joining an international fire, HVAC and security equipment company? If so, our client is hiring a construction project coordinator.

Position type:
Contract
Onsite

Required

• Experience supporting project related teams in the construction or building maintenance industry
• Proficient computer skills with general Windows environment, Microsoft Office software, and email
• Must have strong interpersonal skills to effectively communicate with both internal and external clients

Education:
High school diploma or equivalent required. Associates degree (or higher).

Experience and/or basic project accounting or costing principles.

Qualifications:

• Experience working with government contracting
• Experience working with construction documentation; RFIs, RFPs, submittals, etc.
• Proficiency working with Microsoft Project
• Advanced skills working with Microsoft Excel and PowerPoint
• Ability to prioritize work activities based upon financial impact to desired business goals

Responsibilities:

• Support the projects business activities such as RFIs, RFPs, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
• Complete the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
• Support new contracts and manage any changes to existing maintenance and service, retrofit or PSA contracts, labor and material tickets, and service order management tickets
• Assist with the subcontract process
• Assist project management by generating the subcontracts online or using templates
• Organize subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information
• Manage subcontractor invoices by releasing for payment or researching payment problems
• Manage project documentation files
• Gather documents such as submittal documentation, customer communication, subcontract documents, and proposals
• Complete project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation
• Produce submittal packages for use by technicians, engineers or the customer. Gather documents such as network flow diagrams, room schedules, project bill of materials, etc.
• Assist with procurement of materials utilizing electronic purchasing and ordering tools to enter and track project materials
• Work with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enter project dates, schedules, and contract costs as directed
• Assist management in the coordination of safety programs
• Verify that monthly toolbox training and safety reporting are completed
• Work with project management to ensure employees have the proper safety equipment
• Perform other duties as required to support the project team