The Project Coordinator, Architectural Trades supports the planning, procurement, coordination, installation, inspection, and closeout of architectural construction packages for station and associated building areas.
Working closely with the Architectural Project Manager, site supervision, design consultants, quality teams, commercial teams, suppliers, and subcontractors, the Project Coordinator helps ensure that architectural work is executed safely, in the correct sequence, and in accordance with approved drawings, specifications, contract requirements, approved samples, applicable codes, and project quality standards.
The position focuses specifically on architectural and building-finish scopes, rather than civil works. These may include masonry, façade, drywall and partitions, ceilings, architectural metalwork, doors and hardware, glazing, roofing, waterproofing, cladding, flooring, tiling, painting, millwork, signage, louvers, firestopping, sealants, and other interior and exterior architectural finishes.
The salary range for this position is $90,000 CAD - $120,000 CAD, plus additional benefits.
Key Responsibilities:
Architectural Planning & Coordination
- Coordinate architectural construction packages from design development and procurement through installation, inspection, deficiency correction, and final turnover.
- Review architectural drawings, reflected ceiling plans, room data sheets, door and hardware schedules, finish schedules, specifications, shop drawings, samples, mock-ups, method statements, and installation details.
- Confirm that subcontractor shop drawings and technical submittals are coordinated with the latest approved design information before materials are released for fabrication or installation.
- Identify discrepancies, missing information, constructability concerns, dimensional conflicts, and interface issues affecting architectural work.
- Prepare, submit, track, and close Requests for Information relating to architectural design, finishes, materials, dimensions, tolerances, interfaces, and installation requirements.
- Coordinate architectural requirements with structural, mechanical, electrical, plumbing, fire protection, communications, security, vertical transportation, and other interfacing disciplines.
- Work with design and field teams to confirm wall openings, embeds, sleeves, access panels, equipment clearances, ceiling coordination, service penetrations, backing, supports, and finishing requirements.
- Support the preparation of architectural work plans, look-ahead schedules, installation sequences, access requirements, logistics arrangements, and area-release plans.
- Coordinate architectural samples, colour selections, material approvals, control samples, first-work inspections, and mock-ups.
- Maintain architectural trackers for submittals, RFIs, samples, mock-ups, design changes, procurement, installation status, inspections, deficiencies, and closeout documentation.
Procurement, Construction, and Field Coordination
- Assist in defining architectural subcontractor scopes of work and identifying scope gaps, exclusions, overlaps, and trade interfaces.
- Support the preparation and review of bid packages, technical comparisons, scope clarifications, supplier proposals, subcontractor submissions, and procurement recommendations.
- Coordinate with procurement teams, suppliers, fabricators, and architectural subcontractors to monitor material approvals, fabrication activities, delivery dates, storage requirements, and installation readiness.
- Track long-lead architectural materials and equipment, including doors and hardware, glazing systems, cladding, specialty finishes, ceiling systems, architectural metalwork, millwork, signage, and custom-fabricated components.
- Confirm that materials delivered to site correspond with approved submittals, samples, finishes, colours, quantities, and project requirements.
- Monitor architectural activities in the field and coordinate with site supervisors and subcontractors to maintain the required work sequence and planned production.
- Verify that work areas are ready before architectural subcontractors mobilize, including access, preceding-work completion, environmental conditions, dimensions, temporary services, material storage, and protection requirements.
- Coordinate access, hoisting, work zones, laydown areas, temporary protection, material handling, and interfaces between architectural subcontractors operating in shared areas.
- Participate in daily coordination meetings, weekly subcontractor meetings, look-ahead planning sessions, design reviews, quality meetings, and progress meetings.
- Monitor architectural subcontractor manpower, productivity, work fronts, constraints, and scheduled completion dates.
- Identify and escalate potential delays, incomplete prerequisites, design constraints, procurement risks, coordination conflicts, and quality concerns.
- Support the development and implementation of practical mitigation and recovery measures.
- Ensure architectural activities are carried out in compliance with project health and safety requirements, environmental requirements, approved work plans, and site procedures.
Quality, Compliance, and Closeout
- Support quality assurance and quality control activities for architectural work.
- Verify that architectural installations comply with approved drawings, specifications, shop drawings, samples, mock-ups, manufacturer requirements, inspection and test plans, applicable codes, and project standards.
- Coordinate inspections with subcontractors, site supervision, quality personnel, consultants, designers, authorities, and other stakeholders, as applicable.
- Prepare and maintain inspection requests, checklists, deficiency lists, non-conformance records, corrective-action records, and associated quality documentation.
- Monitor workmanship, alignment, tolerances, finishes, colour consistency, joint treatment, transitions, interfaces, protection, and final appearance.
- Confirm that concealed architectural work and interfacing conditions are inspected before walls, ceilings, cladding systems, or other finishes are closed.
- Coordinate testing and specialist inspections related to architectural systems, where required, including water penetration, adhesion, pull testing, sealant, firestopping, door operation, hardware functionality, and other specified performance requirements.
- Manage architectural deficiencies from initial identification through correction, reinspection, acceptance, and closure.
- Coordinate room-by-room, area-by-area, or system-based inspections and turnover activities.
- Support the preparation of as-built drawings, warranties, maintenance information, attic stock records, spare-material inventories, operation and maintenance manuals, training records, product data, certificates, and turnover packages.
- Confirm that architectural closeout documentation is complete, accurate, properly organized, and submitted in accordance with project requirements.
- Support final cleaning, protection removal, touch-ups, finish repairs, and the presentation of completed areas for inspection and handover.
Progress Reporting, Cost Control, and Change Management
- Track architectural progress by trade, area, level, work package, or construction zone.
- Maintain accurate records of completed quantities, planned versus actual progress, outstanding work, constraints, deficiencies, and forecast completion dates.
- Prepare weekly and monthly architectural progress reports, dashboards, photographs, trackers, and management updates.
- Assist with schedule reviews and short-term planning for architectural packages, including three-week, six-week, and other project-specific look-ahead schedules.
- Support quantity tracking, installed-progress measurement, subcontractor progress reviews, and payment-assessment processes.
- Review subcontractor progress claims against actual work completed, accepted materials, approved changes, deficiencies, and supporting records.
- Maintain records supporting architectural changes, including instructions, RFIs, site conditions, labour records, material records, photographs, quotations, and schedule impacts.
- Assist in identifying potential changes, scope growth, rework, design development, and out-of-sequence work.
- Support the review of subcontractor quotations and change-order documentation for completeness and alignment with the defined architectural scope.
- Assist with cost forecasting, commitment tracking, accruals, quantity reconciliation, and architectural package cost reporting.
- Monitor material waste, rework, damage, productivity, and subcontractor performance, and support corrective measures where needed.
- Maintain accurate daily and weekly records to support progress verification, commercial discussions, schedule analysis, and dispute avoidance.
- Identify trends, recurring constraints, and opportunities to improve architectural coordination, procurement, installation, inspection, and turnover processes.
What We Offer
- Competitive Salary
- Comprehensive Benefits Package:
- Disability Insurance
- Dental Insurance
- Extended medical insurance
- (Optional) RRSP matching
- Discretionary Bonus
Why OTG?
Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.
OTG uses artificial intelligence (AI) tools as part of the applicant screening process. However, applications are reviewed by a member of our Recruitment team to ensure a fair and thorough assessment.
At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. OTG is committed to fostering an inclusive, equitable, and accessible environment. If you require accommodation during the selection process, please contact [email protected].
If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now!
While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.