Conflicts Analyst

Description

The Conflicts Analyst is responsible for assisting in the identification of potential conflicts of interest by conducting database research, analyzing client and matter information, and ensuring compliance with the firm’s policies and procedures regarding conflicts clearance and client intake. This role involves reviewing new business intake requests, researching corporate histories, maintaining conflicts databases, and preparing reports to support the firm’s risk management efforts. The Conflicts Analyst plays a crucial role in maintaining the integrity of the firm’s conflicts and client matter database by ensuring accurate and timely data entry and recordkeeping.

Duties and Responsibilities

• Perform comprehensive conflicts searches using the firm’s database to identify potential conflicts of interest between new and existing clients and matters
• Review and analyze client and matter information, including corporate structures, affiliations, and legal issues, to assess potential conflicts
• Conduct research on companies, individuals, and other entities using legal research tools to identify relevant relationships and potential conflicts
• Maintain and update the conflicts database with accurate client and matter details
• Review new business intake forms and related documentation, including conflict reports, engagement agreements, and waivers, to ensure accuracy, completeness, and compliance with firm policies
• Prepare detailed conflict reports and summaries for review
• Identify and flag potential conflicts, escalating issues to the Conflicts Supervisor for final review and resolution as needed
• Ensure that all executed engagement agreements, conflict waivers, outside counsel guidelines, and ethical wall memoranda are properly recorded and stored in the firm’s administrative document repository
• Assist in the development and improvement of conflicts procedures and best practices to enhance efficiency and accuracy in conflicts clearance
• Stay up to date with industry trends, legal ethics rules, and firm policies regarding conflicts of interest and client intake
• Perform additional projects and administrative tasks as assigned

Qualifications & Skills

• Bachelor’s degree preferred (law, business, or a related field)
• Prior legal industry experience, compliance, or risk management is a plus
• Strong analytical and research skills with a keen eye for detail
• Ability to assess potential conflicts based on corporate relationships, legal matters, and ethical considerations
• Proficiency with legal research tools and Microsoft Office (Excel, Word, Outlook)
• Excellent written and verbal communication skills, with the ability to present research findings clearly and concisely
• Strong organizational and time-management skills to handle multiple tasks and meet deadlines
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• Ability to work both independently and collaboratively in a fast-paced legal environment

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Non-Exempt

Supervisory Responsibilities

None

Work Location

Hybrid

Work Schedule

8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays.

Hourly Rate

$32-$36 per hour

Physical Requirements

Primarily sedentary work. Exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.

Travel

5 – 10% domestic travel by ground and or air, dependent on firm needs