Community Association Manager, Portfolio

Community Association Manager

Department/Location: Property Management

Reports to: Regional Manager/Chief Operating Officer

Job Status: Full-Time

FLSA Status: Exempt

**Come join Florida Property Management Services at our main office, we'd LOVE to have you!!**

Job Purpose

The Community Association Manager is responsible for overseeing the daily operations, financial management, and resident relations of assigned communities. This role ensures compliance with governing documents, state regulations, and company policies while providing exceptional service to homeowners, board members, and vendors. The manager acts as the primary liaison between the association’s Board of Directors and service providers, fostering a positive living environment and maintaining property value.

Essential Duties & Responsibilities

• Community Operations & Compliance
  
  • Ensure the community operates in compliance with association governing documents and applicable regulations.
  • Implement and enforce association policies, rules, and regulations in collaboration with the Board of Directors.
  • Oversee maintenance programs, vendor contracts, and community improvement projects.
• Board & Resident Relations
  
  • Serve as the primary contact for the Board of Directors, attending meetings and providing professional guidance.
  • Facilitate open communication with homeowners and address inquiries, complaints, and concerns.
  • Assist in organizing and conducting board and annual meetings following Robert’s Rules of Order.
• Financial & Budget Management
  
  • Develop and manage annual operating and reserve budgets in alignment with community goals.
  • Monitor financial statements, approve expenditures, and manage association funds responsibly.
  • Oversee assessment collections, delinquency tracking, and legal proceedings for non-payment.
• Vendor & Contract Management
  
  • Solicit, evaluate, and negotiate contracts for community services, ensuring quality and cost-effectiveness.
  • Supervise vendor performance and ensure timely completion of services.
• Reporting & Documentation
  
  • Prepare and present management reports, financial updates, and operational recommendations.
  • Maintain organized records, including contracts, insurance policies, and board meeting minutes.
  • Ensure timely updates to resident communication channels, including newsletters and websites.