Clinical Secretary – Employee Health Services

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Full Time

Schedule: Monday - Friday | 7:30am - 4:00pm (no weekends, holidays, or call requirements)

Additional Preferred Knowledge, Skills & Abilities:

• Strong computer skills and the ability to learn and navigate multiple computer systems efficiently
• Excellent organizational and time-management skills
• Ability to multitask and prioritize in a busy office environment
• Strong attention to detail and accuracy with documentation and data entry
• Professional and friendly communication skills, both in person and by telephone
• Ability to greet employees and visitors warmly and provide excellent customer service
• Bilingual skills are a plus but are not required
• Previous healthcare, medical office, or administrative experience is preferred but not required
• Ability to maintain confidentiality and handle sensitive employee information appropriately
• Comfortable working independently and taking initiative when tasks need to be addressed

Qualities Sought in the Ideal Candidate:
We are looking for someone who is friendly, approachable, dependable, self-motivated, and able to remain calm and professional in a busy environment. The ideal candidate will be comfortable managing multiple tasks and interruptions while maintaining accuracy and attention to detail. They should be someone who takes initiative, works well as part of a team, communicates effectively, and is willing to learn.

Job Summary: The Clinical Secretary transcribes orders via computer for the purpose of maintaining, reporting and updating patient census.

Minimum Education: High School Diploma or GED.

Licensure, Registration and/or Certification: None.

Work Experience: 6 months to 1 year related work experience in a health care setting, educational equivalent or equivalent related work experience.

Knowledge, Skills and Abilities: Basic knowledge of computer operation techniques. Basic knowledge of medical terminology. Effective interpersonal, written and oral communication skills. Ability to organize and prioritize work in an effective and efficient manner. Ability to be detail oriented as might be required in the examination of clinical and numerical data.

Essential Functions and Responsibilities: Transcribe physician orders utilizing order entry system in an accurate and timely manner. Communicates patient/bed activity and pending patient needs per physician order. Order and monitor supply level of department equipment. Maintains patient current and past patient records/information. Maintain an updated census via assigning room numbers for new patient admissions and transfers. Performs clerical duties specific to the department and as assigned.

Decision Making: Independent judgment in making decisions involving non-routine problems under general supervision.

Working Relationships: Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Human Resources Employee Health - Yale Campus

Location:

Tulsa, Oklahoma 74136