Client Success Coordinator

Looking for Philippines-based candidates

Job Role: Client Success Coordinator

Compensation range: $1,000 AUD - $1,200 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role requires 15-20 hours per week. As a contractor, you’ll have flexibility in how you manage your schedule, but availability for occasional collaboration during AU business hours is preferred (4-5 hours per day, 4-5 days per week, during Australian Business Hours is preferred).

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: We partner with executive and senior leaders of large Australian organisations to unite senior leadership and build high trust, high performing teams.

Role Overview: The purpose of this role is to coordinate and execute the administration of client programs to ensure they are delivered to an exceptionally high standard. This role includes coordinating and conducting client facing meetings. You will provide critical administrative and operational support to coaches and internal teams, ensuring they are fully equipped to deliver transformational experiences for our clients.

Key Responsibilities:

Coordinate and schedule client programs

• Execute the administration of all programs from point of Handover from the sales team to program completion; including client and participant onboarding, scheduling program and stakeholder review sessions, sending out and collecting participant preparation, compiling feedback reports
• Send program and session preparation, including DISC assessments, program portals and goals to participants on time and follow up to ensure completion by due date
• Collate all administrative preparation for coaches to support them to be well-prepared for program delivery
• Partner with coaches to ensure all communication with clients is professional, efficient and cohesive
• Maintain accuracy and completeness of program management software, ensuring records are up to date at all times, including Monday.com, Sharepoint etc
• Lead internal Program WIP meetings

Program Management Systems

• Ensure all program management platforms are up to date at all times with client organisation and participant contact information, program delivery information, dates, venues, prework, attendance, portal access, surveys completed etc
• Action program administration tasks on time to maintain up to date records and WIP dashboard

Client Onboarding

• Initiate professionally warm and timely contact with client administration stakeholder/s to schedule Program Success Meetings (PSM)
• Conduct PSM with client administration stakeholder to coordinate program logistics
• Onboard clients in a timely, efficient and professional way to ensure all participants experience a high level of service
• Inform coaches with program and session preparation information
• Ensure coaches are updated with any program changes in a timely manner

Program and Event Support

• Provide logistical support for program sessions and events
• Coordinate room bookings, order catering, manage office supplies and order as required
• Maintain supplies to ensure office and program needs are catered for in advance
• Order DISC codes in advance to ensure no delays to program delivery

Process Improvements

• Identify and implement approved process and system improvements to increase efficiency and effectiveness of program delivery
• Proactively utilise AI to continually improve efficiencies in all responsibilities and the achievement of KPI’s
• Practice our cultural values daily (see below)

Required Skills and Qualifications:

• Proven success in administrative roles in serviced-based business
• Proven ability in improving processes and systems
• Very strong attention to detail
• Process driven
• Proactive problem solver who thrives on staying two steps ahead
• Confident in taking the lead in administration support
• Professional, accurate and personable communication skills
• Organised and clear-thinking
• Strong systems literacy: Microsoft Office, CRMs, Project Management tools
• Confident working remotely with a high level of ownership and integrity

Key Skills

• Client and stakeholder coordination
• Program and project administration
• Calendar and schedule management
• Client onboarding and relationship management
• Meeting coordination and facilitation
• Strong written and verbal communication
• Process improvement and workflow management
• High attention to detail and data accuracy
• Deadline and task management
• Proactive problem-solving
• Remote collaboration and self-management
• Ability to manage multiple programs and priorities simultaneously
• Strong follow-up and accountability
• Ability to anticipate issues and stay ahead of requirements
• Continuous improvement and practical use of AI

Personal Qualities

• Highly organised and structured
• Proactive and takes initiative
• Reliable and accountable
• Professional, warm, and personable
• Detail-oriented and thorough
• Calm under pressure
• Clear-thinking and solutions-focused
• Confident communicating with senior stakeholders
• Comfortable taking ownership without constant supervision
• Adaptable and willing to learn
• Collaborative and team-oriented
• Comfortable having honest and constructive conversations
• Growth-minded and open to feedback
• Positive and appreciative of others
• High level of integrity and professionalism

Helpful Software & Tools

Essential / Strongly Preferred:

• Microsoft Office: Word, Excel, Outlook, PowerPoint
• Monday.com or similar project management platforms
• Microsoft SharePoint
• CRM platforms
• Calendar and scheduling tools
• Zoom / Microsoft Teams

Helpful:

• ClickUp
• Trello
• Google Workspace
• AI tools such as Claude, or Microsoft Copilot
• Online survey, assessment, or participant management platforms

Work Arrangement & Expectations:

This is a remote role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [9am - 5pm AEST/AEDT] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR)