Civil Assistant Project Manager

Position Summary

Civil Assistant Project Managers play a critical role in supporting the Project Manager with various administrative and technical tasks to ensure the successful execution of civil construction projects. This includes assisting with financial, scheduling, contract administration, and technical management in accordance with contract requirements, project plans, engineering specifications, and corporate policies. They collaborate with other departments to support proposal preparation, cost estimating, schedule development, project planning, design coordination, product data research and submittals, meeting preparation and participation, coordination with the Quality Control Manager, Site Safety and Health Officer (SSHO), Superintendent, field execution, and project closeout. The ideal candidate has experience supporting civil construction projects involving infrastructure, site development, utilities, environmental remediation, roadway, or other heavy civil work and is comfortable working with engineering drawings, technical specifications, and government contract requirements.

Essential Responsibilities

• Assist the Project Manager in developing the project schedule and establishing project objectives, policies, procedures, and performance standards in accordance with job specifications, project requirements, engineering plans, and corporate policies.
• Act as a secondary point of contact with clients and assist the Project Manager in providing direction and planning for all communications necessary to meet project objectives.
• Assist Project Managers in preparing proposals and negotiating revisions, changes, and additions to proposal agreements with architects, engineers, consultants, clients, suppliers, and subcontractors. The Assistant Project Manager works closely with Project Coordinators to support project requirements.
• Review and interpret civil engineering drawings, specifications, contract documents, and technical requirements to support project planning and execution.
• Assist with staffing positions for designated projects using CMS internal or external hiring policies.
• Aid in tracking project metrics to ensure the project is completed safely, on schedule, within budget, and in accordance with established quality standards.
• Ensure the financial aspects of projects are managed profitably under the guidance of the Project Manager. This includes safeguarding the Company's interests and maintaining positive relationships with clients, subcontractors, vendors, and engineering consultants. Provide support to Project Managers in preparing and submitting budget estimates, progress reports, and cost tracking reports as needed.
• Assist in procurement by preparing purchase orders and requisitioning materials, supplies, and equipment from approved vendors in accordance with project specifications.
• Coordinate with subcontractors, suppliers, and field personnel to support the successful execution of civil construction activities and ensure compliance with contract requirements.
• Visit assigned project sites to assist with field inspections, project coordination, and monitoring construction progress.
• Will assist the Project Manager, Program Manager, or Senior Project Manager with tasks while acting as the QCM, SSHO, or Superintendent temporarily onsite until a permanent replacement has been hired, subject to Government approval.
• Assist Project Managers with updates to the monthly Schedule of Values for Client review.
• Assist in the preparation and tracking of Requests for Information (RFIs), submittals, change orders, and project documentation to support successful project delivery.
• Perform other duties as assigned.

Reporting Structure

• Reports to the Project Manager
• This position does not have direct reports.