Business Design Coordinator– Architectural Design Support

Business Design Coordinator– Architectural Design Support

Position Summary
Join our partner firm, Macgregor Associates Architects (MAA), an Invision Studio, as a Business Design
Coordinator providing project financial planning and scheduling support for multiple projects and
clients. This role supports Project Managers by assisting with review of RFP documents and owner’s
project delivery requirements, as well as assisting with drafting of project proposals and generation of
associated architectural fees. The Business Design Coordinator also coordinates with firm leadership to
assist with assessment of project staffing needs and project delivery schedules to foster long-term
project success and client satisfaction. The ideal candidate is highly organized, detail-oriented, able to
manage multiple tasks, and possesses exceptional communication skills.

The Perks!
At Macgregor Associates Architects, we offer a comprehensive benefits package that includes paid time
off, paid holidays, bereavement leave, fully paid maternity leave, and a 401(k) pension plan. Our
coverage includes medical, life, long-term disability, and accidental death and dismemberment
insurance. Employees also have access to a cafeteria plan with pre-tax options for medical and
dependent care expenses. In addition, MAA provides professional registration support, performancebased
bonuses, and flexible work hours.

Company Overview
MAA, an Invision Studio and proud member of the HFW Companies network of partner firms, is a
leading architectural prac6ce with a legacy of excellence da6ng back to 1987. Our por:olio includes over
eight hundred million square feet of industrial projects in thirty-nine states. MAA has a;ained a
reputa6on for excellence in the planning, design and delivery of light industrial projects including
warehouses, distribu6on and direct fulfillment centers, data centers, and light manufacturing. MAA’s
clients represent many of the major corpora6ons and developers in the United States. We have a strong
history of customer reten6on based on project experience, talented people, proven value, and a track
record of success. We maintain our reputa6on by delivering quality buildings that are sensibly and
efficiently planned, well-constructed, and aesthe6cally pleasing. Our primary goal is that the resul6ng
project exceeds their expecta6ons and enhances our rela6onships with our clients, consultants,
contractors and vendors.

• Follow us on LinkedIn -> MAA
• Learn more about us on our company page -> MAA

Essential Responsibilities:
• Assist Project Managers with review of RFP documents, owner requirements, and project
delivery expectations.
• Support preparation of project proposals, including scope descriptions and clarifications.
• Assist with development of architectural fee estimates based on project scope, schedule,
staffing needs, and delivery requirements.
• Coordinate with firm Principals and Project Managers to evaluate project staffing needs and
resource allocation.
• Support tracking and organization of client and prospect communications and opportunities.
• Assist firm leadership with revenue recognition processes and project budget tracking efforts.
• Communicate regularly with Project Managers and administrative staff to support initial project
setup tasks.

Qualifications:
• Bachelor’s degree or equivalent.
• Minimum of 5 years of professional experience in design firm setting or equivalent.
• Experienced in review of RFP documents and generation of project proposals.
• Demonstrated ability to develop architectural fee estimates based on project scope and client
delivery requirements.
• Ability to assist with project financial planning, including budget tracking, revenue recognition
support, and project performance reporting.
• Excellent organizational and communication skills with the ability to prioritize and manage
multiple tasks.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, etc.) required.
• Self-motivated, flexible, and eager to grow into greater responsibilities over time.

Learn more and follow all our firms below!

• The HFW Companies
• CRANSTON
• KFM Engineering & Design
• Taney Engineering & Land Surveying
• INVISION Planning | Architecture | Interiors
• GastingerWalker&
• Kuo & Associates
• 4Ward Land Surveying
• HSQ Group
• Miller Legg
• Southwest Engineers
• MAA

Feel free to follow or connect with our Lead Talent Acquisition Business Partner!
Hortencia Williamson LinkedIn

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