Billing/Admin Assistant, Trademark Team

About Gilbert + Tobin (G+T)

G+T is a leading transactions, regulatory and disputes law firm. We handle some of the most complex transactions in Australia, advising acquirers, targets and financiers. We are trusted by clients on sensitive regulatory investigations and approvals, litigation and Royal Commissions.

Our firm is committed to outstanding citizenship. We have a proud track record of delivering pro bono legal services and championing key social causes, including marriage equality and reconciliation with Australia’s First Nations peoples. We also lead the way on gender equality, with the highest proportion of women partners among major Australian law firms.

About the role:

We are seeking a detail-oriented and organised professional to join our Intellectual Property team as a Trademarks Billing and Admin Assistant. This role is open to candidates seeking either a 4 or 5 day work week. In this role, you will be responsible for ensuring smooth and accurate billing processes and debtor management and supporting both lawyers and clients with financial administration.

You’ll liaise closely with our Finance Team and IP Trademarks team, preparing invoices, answering billing queries, chasing client payment of disbursements, maintaining trust records, and providing clear financial reporting. The position also offers the opportunity to contribute to broader team projects and assist with general administration to support the effective operation of the practice.

Key Responsibilities:

• Manage the billing and invoicing process, including preparation, amendments, and finalisation of accounts
• Debtor management and answering invoice queries from external stakeholders
• Oversee trust account records, reconciliations, and allocation of funds for client matters
• Prepare financial reports, and provide accurate client communication on billing and trust queries
• Support the team with general administration, file management, and ad hoc project work

What we are looking for:

• Previous experience in a legal or professional services environment, ideally with billing responsibilities
• Strong organisational skills and the ability to manage multiple tasks and deadlines
• High attention to detail, accuracy, and commitment to quality
• Proficiency in Microsoft Office and legal billing/financial systems ( in particular 3E)
• A team player with excellent communication skills and the ability to work independently
• Affability and an enthusiastic and helpful attitude

What we will offer you

• A supportive and flexible work environment.
• Top of market remuneration and a range of benefits including additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events and much more, which you can view here:
• Beautiful sunlit open-plan offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

How to apply?

Please submit your interest via our careers website with a covering letter and CV.

Should you require an adjustment to participate in the recruitment process please get in touch.

We are committed to providing and maintaining a diverse and inclusive environment and a culture which fosters and celebrates difference. For G+T it is about diversity of thinking and bringing people's life experience into the mix and making sure that we are as diverse as the Australian community.

Please submit your interest via our career’s website with a resume.

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.