Before and After School Program Coordinator I Topeka

GENERAL FUNCTION: Under the direction and supervision of the Program Director, the Child Care School Age Multi-Site Coordinator is a regional support person for assigned latchkey and School Day Out programs. The primary responsibilities are to sub in programs as needed for ratio and to provide general oversite and supervision for Child Care Branch school age programs and their staff. Coordinators provide on-site coaching and support to front line staff including initial site orientations, on-going training, and program audits. In addition, the coordinator ensures program activities and schedules are implemented to fidelity, ensures supply and equipment needs are met, and supports behavior management planning. Critical to this role is establishing strong, professional relationships with Y staff, school building staff, participants, and families. The coordinator monitors staff performance to ensure effective operations and adherence to local, state and YMCA policies/ regulations and reports all concerns to the Program Director. Regular travel is required between locations. Coordinators working both morning and afternoon session are required to work split shifts daily aligning hours with the program schedule.

MINIMUM ENTRY REQUIREMENTS

Education/Experience Requirements:

1. Minimum age of 18
2. Must have High School diploma or equivalent
3. Must have at least 6 months experience providing care and supervision to school age children OR 3 months + 6 academic credit hours from a from a regionally accredited college or university

Knowledge, Skills and Abilities:

The successful employee will demonstrate individual competence in the following areas:

1. Ability to teach, lead and coach staff and youth
2. Skilled at effective communication, both orally and in writing
3. Knowledge and experience implementing developmentally appropriate experiences for youth 6-16
4. Ability to work collaboratively as a team member as well as independently and lead by example
5. Effectively respond to questions from employees, directors, parents, and other entities in a timely manner
6. Must possess problem solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment
7. Must exhibit initiative in the absence of supervision

Physical/Mental Requirements:

1. Must be able to routinely perform the following moderate physical activities; climb, bend, stoop, kneel, twist, reach with hands, sit, walk, and stand for extended periods of time, lift and/or move up to 75 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity
2. Must demonstrate a high level of maturity, patience, dependability, sound judgment, motivation, and desire to work with all ages, especially youth
3. Must be able to relate to and work with diverse groups of people in a friendly and consistent manner
4. Must always present a neat and professional appearance

Job Requirements:

1. Commitment to the YMCA mission, vision, and values
2. Must attend New Employee Orientation within 30 days of hire
3. Complete Pediatric CPR/AED and First Aid, KDHE Health History, Site Orientation, and other mandatory trainings in accordance with Conditions of Employment
4. Maintain a minimum of 16 hours of KDHE approved training
5. Learn all emergency procedures and action plans for the branch as necessary
6. Understand and abide-by all policies and procedures as set forth by the association
7. Work a schedule that reflects the needs of the branch, including occasional weekends and evening

JOB RESPONSIBILITIES

Staff Development:

1. Develop and maintain personal relationships that inspire trust and confidence

2. Report on all performance issues as they arise, develop practical action steps for growth and improvement

3. Contribute to end of season reviews for front line staff

4. Assist and guide staff to support positive behavior management and staff/child relationships

5. Regularly guide and training front line staff; does not hire or fire

Program Operations:

1. Effectively communicate the mission, vision, and values of the Wichita YMCA

2. Ensure program compliance with YMCA and KDHE standards and regulations through daily monitoring, regular inspections and follow through of all compliance issues in a timely manner

3. Guide and support site staff to apply department policies and procedures respectfully when responding and/or redirecting staff and youth

4. Respond quickly and effectively to accidents and incidents

5. Assist in the conduction of investigations as may be required or requested by association or branch leadership and accurately prepare and submit documentation and incident reports in a timely manner

6. Conduct regular site inspection at each off-site location addressing any issue of non-compliance immediately to prepare for KDHE annual inspections and ensure on-going compliance

7. Child Abuse Prevention - Responsible for adhering to boundary policies, attends required training, follows procedures for high-risk activities and supervision, reports suspicious behaviors and policy violations, and complies with mandated reporting.

8. Monitor and help with site inventory and supply requests, shop for the program as needed and directed

Fiscal Management:

1. Maintain clean and organized storage of equipment and materials to prevent loss

Strong Community Campaign:

1. Provide leadership for assigned aspects of Strong Community Campaign, special events and other fund development to ensure fundraising personal and program goals are met

2. Engage and actively participate in annual campaign, including but not limited to solicitation of donations and facilitation of impact tours

Facilities Development:

1. Maintain the program area and equipment in an orderly, clean, and safe condition; reporting any irregularities to maintenance personnel and Program Director

Other:

1. Attend applicable training and conferences to further professional development

1. As part of the Child Care leadership team is accountable for the extent that sites meet or exceed quality and satisfaction targets as evidenced by the youth/parent and staff surveys
2. Lead SDO and Break Clubs as assigned
3. All other duties as assigned

EFFECT ON END RESULT: Ensuring leadership/guidance is provided and achievement of goals and objectives of the Association and Branch result in high levels of participation, satisfaction and retention of participants and employees.