BAS Coordinator & Data Analyst

BAS Coordinator & Data Analyst

Position Summary

We are seeking a highly organized and technically capable Building Automation Systems Coordinator & Data Analyst to work directly with the Building Automation Manager. This position serves as a technical extension of management, responsible for gathering information, generating reports, organizing data, maintaining databases, and supporting remote monitoring and alarm systems based on management direction.

The ideal candidate does not need to independently determine what data should be collected or analyzed but must be capable of following detailed instructions, navigating Building Automation Systems, extracting requested information, and presenting data in a clear and professional format. A working knowledge of HVAC systems, controls, and electrical fundamentals is highly preferred so technical instructions can be understood without extensive explanation.

Primary Responsibilities

Administrative Support for Building Automation Operations

• Work directly with management to support Building Automation System initiatives.
• Follow instructions to gather, organize, and present operational and system data.
• Track assignments, projects, reports, and system documentation.
• Assist in maintaining department records and technical documentation.
• Serve as a central resource for organizing and retrieving building automation information.

Data Collection & Organization

• Access Building Automation Systems and locate requested information.
• Capture screenshots, trends, graphics, alarms, and equipment data as directed.
• Organize BAS information into structured folders, databases, and repositories.
• Maintain searchable records for easy retrieval by management and subject matter experts.
• Catalog historical data, alarm information, equipment performance records, and system documents.

AI & Reporting Support

• Utilize AI and software tools to extract data from screenshots and BAS graphics.
• Convert collected information into tables, charts, summaries, and reports.
• Prepare recurring reports based on established templates and management direction.
• Update dashboards and reporting tools with current information.
• Ensure data is presented clearly and accurately for decision-making purposes.

Alarm & Database Administration

• Assist with setup and maintenance of remote alarm notification systems.
• Support DNS, network communications, and remote monitoring functions.
• Maintain databases containing BAS data, alarm histories, trends, and equipment information.
• Verify data integrity and ensure information is properly organized and backed up.
• Support troubleshooting of connectivity and reporting issues.

Technical Coordination

• Communicate with controls contractors, facility personnel, vendors, and SMEs when necessary.
• Gather technical information requested by management.
• Assist with preparing system reviews, presentations, and project documentation.
• Support special projects involving building automation analytics, reporting, and data management.

Requirements

Required Qualifications

• Experience working with computers, databases, reporting tools, or technical systems.
• Strong organizational and administrative skills.
• Ability to learn Building Automation Systems and navigate system graphics and trends.
• Experience with Microsoft Office Suite, particularly Excel.
• Ability to manage multiple projects and priorities simultaneously.
• Strong attention to detail and follow-through.

Preferred Qualifications

• Experience with Building Automation Systems (Niagara, Metasys, Siemens, Schneider, ALC, Honeywell, etc.).
• Basic HVAC, controls, or electrical knowledge.
• Experience working with databases and reporting platforms.
• Familiarity with Power BI, SQL, AI tools, OCR software, or automation software.
• Understanding of BAS alarms, trends, and control system terminology.
• Experience supporting facility operations or engineering departments.

Desired Characteristics

The ideal candidate is:

• Highly organized and detail-oriented.
• Comfortable working independently after receiving direction.
• Able to understand HVAC and controls terminology without extensive coaching.
• Strong with technology and software tools.
• Capable of turning raw BAS information into organized, easy-to-understand reports.
• Comfortable serving as the "go-to" person for locating, organizing, and presenting building automation information.
• Responsive, dependable, and capable of supporting management priorities with minimal supervision.

Success in This Role

Success in this position means being able to take a request such as:

"Pull the alarm history from the last 30 days, capture screenshots of the affected systems, organize the information by facility, create charts showing alarm frequency, and have it ready for review."

and complete the task accurately with minimal additional instruction.

This role is best described as a technical assistant to the Building Automation Manager, combining administrative organization, BAS navigation, data management, reporting, and light technical knowledge of HVAC controls and building systems.