Assistant Trustee Secretary

Job Title\: Assistant Trustee Secretary

Location\: Frimley; Surrey. Approximately once per month onsite in Frimley with quarterly travel to London when required. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Referral Bonus\: £1,000

Grade\: GG11

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE\: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

Job Description\:

We are looking for an Assistant Trustee Secretary to join our Trustee & Member Services team. Working closely with the Scheme Secretary, Trustees, advisers and service providers, you will support a range of governance activities and help ensure the effective operation of Trustee Boards and committees. This is a varied role that offers exposure to a broad range of pensions and governance activities.

Core duties\:

• Coordinate and facilitate Trustee Board, Sub-Committee and Joint Working Group meetings, including logistics, meeting documentation and stakeholder liaison
• Prepare, compile and distribute Trustee meeting papers and governance documentation
• Attend Trustee meetings, produce high-quality minutes and manage the review and approval process
• Monitor, track and report on governance actions to ensure timely completion
• Maintain Trustee governance records, including training plans and logs, and coordinate training with external providers as required

Essential Skills\:

• Knowledge of UK occupational pension schemes and pension scheme governance, with experience within a pensions environment
• Experience in minute-taking and governance administration within a regulated environment
• Ability to build effective working relationships and engage confidently with a range of stakeholders

The Trustee & Member Services Team\:

You will join our Trustee & Member Services team, reporting to the Scheme Secretary and working alongside colleagues across the pensions function, Trustees, advisers and service providers. The team supports the governance of pension arrangements and the effective operation of Trustee Boards and committees. The role offers variety and responsibility, with exposure to a wide range of pensions and governance activities while working with experienced professionals.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive\:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date\: 23rd October 2026