Assistant Manager – Admin & Operations
Medhavi · Gurugram, HR, India ·
- Category
- Management
About Medhavi Skills University
Medhavi Skills University (MSU) is a government-notified private State Skills University established under a State Act in Sikkim in 2021, dedicated to advancing quality skill-integrated higher education and entrepreneurship. Recognised by the UGC and aligned with the National Education Policy (NEP) 2020, MSU is a pioneer in converging the skilling ecosystem with formal higher education through its “Industry as Campus” model. The University collaborates extensively with industries and Skill Development Institutes to deliver work-integrated degree programs embedding structured on-the-job training within the curriculum. MSU is a recognised Awarding Body under NCVET, empanelled with DGT, and serves as an anchor university partner with NSDC and the PMU of NSDC International-collectively reinforcing its demand-driven, industry-co-led academic framework. Ranked 4th among India’s Top Skill Universities in the Outlook ICARE Rankings 2025 and supported by over 11 defence partnerships along with multiple national recognitions, MSU stands among India’s leading skill-integrated higher education institutions.
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About Medhavi Group:
Established in 2013, Medhavi Group is a unified ecosystem comprising MSU and various skill-promoting organisations, dedicated to advancing skill development, vocational training, and industry-integrated higher education. With a strong outcome-driven approach, the Group has trained over 6
lakh learners, achieving more than 70% employability outcomes, and currently supports 20,000+ active students across its diverse programs. Medhavi Group continues to bridge the gap between education and employment by building scalable, industry-aligned talent pathways across India.Work Integrated Skill based Higher Education (WISE) is Medhavi’s flagship industry-integrated initiative built on the principle of “Industry as Campus.” It combines academic learning with structured on-the-job training, ensuring students graduate with real work experience and industry-ready skills. Through deep, outcome-driven partnerships with over 300+ leading industry and skill partners across 26+ sectors including Hyundai, Mahindra, IHG Group, Nephroplus, Barbeque Nation, Nexus Select Malls,ClassPlus, Tata Electronics, Marriott, ITC, and others- WISE enables learners to acquire role- specific competencies directly within live business environments. WISE creates a demand-driven talent pipeline for industries that enhances employability, improves workforce productivity, and bridges the industry skill gap.
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Role Overview:
The Assistant Manager – Admin & Operations will be responsible for managing day-to-day administrative and operational activities to ensure smooth, efficient, and uninterrupted functioning of the assigned office/campus/centre. The role will involve facility management, vendor coordination, inventory and asset management, employee support, housekeeping, security, maintenance, and coordination with internal and external stakeholders. The incumbent will be expected to proactively identify operational requirements, resolve issues within defined timelines, maintain administrative records, and ensure adherence to organizational policies and safety standards.
Key Responsibilities:
1. Administration & Facility Management
- Manage day-to-day administrative operations of the assigned office/campus/centre.
- Ensure proper upkeep and maintenance of office infrastructure, workspaces, classrooms, meeting rooms, common areas, and other facilities.
- Coordinate for electrical, plumbing, civil, HVAC, internet, housekeeping, security, and otherfacility-related requirements.
- Conduct regular facility inspections and ensure timely resolution of operational issues.
- Maintain a clean, safe, and professional working environment.
2. Vendor & Service Provider Management
- Coordinate with vendors and service providers for housekeeping, security, maintenance,transportation, stationery, utilities, and other administrative services.
- Obtain quotations, compare commercial proposals, and coordinate with the relevant teams for approvals.
- Monitor vendor performance, service quality, SLAs, and timely delivery.
- Maintain vendor records, agreements, invoices, and supporting documentation.
- Escalate recurring service-related issues and ensure corrective action.
3. Procurement & Inventory Management
- Raise and coordinate administrative purchase requirements as per approved processes.
- Maintain inventory of stationery, office supplies, consumables, housekeeping materials, and other operational items.
- Track stock levels and ensure timely replenishment.
- Maintain proper records of purchases, consumption, stock movement, and asset allocation.
- Coordinate with Finance/Procurement teams for purchase orders, invoices, and payments.
4. Asset Management
- Maintain records of office furniture, IT/non-IT equipment, appliances, and other administrative assets.
- Ensure proper tagging, allocation, movement, and handover of assets.
- Conduct periodic physical verification of assets and identify discrepancies.
- Coordinate for repair, replacement, maintenance, and disposal of assets as required.
5. Employee & Stakeholder Support
- Provide administrative support to employees, faculty, students, visitors, and other stakeholders,wherever applicable.
- Coordinate seating/workstation requirements, employee facilities, access cards, parking,transportation, and other administrative needs.
- Support onboarding and exit-related administrative requirements.
- Coordinate with HR, IT, Finance, Academics, Security, and other departments for smooth operations.
6. Housekeeping & Security Management
- Monitor housekeeping and security staff deployment and attendance.
- Ensure adherence to defined hygiene, cleanliness, safety, and security standards.
- Coordinate visitor management and access control.
- Maintain records of incidents, security issues, and corrective actions.
- Conduct periodic checks of emergency equipment, fire safety systems, and other safety arrangements.
7. Operations & Event Support
- Provide administrative and logistical support for meetings, workshops, seminars, training programs, examinations, events, and institutional activities.
- Coordinate venue readiness, seating arrangements, equipment, refreshments, housekeeping,security, and other event requirements.
- Ensure operational preparedness before and during events.
8. Documentation & MIS
- Maintain administrative records, vendor documentation, contracts, invoices, purchase records,asset registers, and inventory records.
- Prepare periodic MIS reports related to administration, expenses, inventory, assets, vendors, and facility issues.
- Maintain trackers for preventive maintenance, AMC renewals, utilities, and other recurring operational activities.
- Ensure timely submission of reports to management.
Qualifications & Skills Required:
- Graduate in any discipline.
- MBA/PG Diploma in Operations, Administration, Facility Management, or a related field will be an advantage.
- years of relevant experience in administration and operations
- Strong administrative and operational management skills.
- Excellent vendor and stakeholder management capabilities.
- Good negotiation and coordination skills.
- Strong follow-up and problem-solving ability.
- Good knowledge of facility and office administration.
- Strong documentation and record-management skills.
- Good command of MS Excel, Word, PowerPoint and Google Workspace.
- Ability to prepare and maintain MIS and operational trackers.
- Ability to manage multiple priorities and work under time-sensitive situations.
- Strong communication and interpersonal skills.
- Proactive approach with strong ownership and execution orientation.
What We Offer
- Opportunity to architect and scale a future-focused, industry-integrated higher education ecosystem.
- Competitive compensation with performance-linked incentives.
- Leadership role in a rapidly growing national skills and university platform.
- A collaborative, mission-driven environment.
- The opportunity to create a measurable impact on employability and workforce transformation at scale.
How to Apply
Interested candidates should submit a resume and cover letter detailing their qualifications and experience at [email protected] at earliest possible.
Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.