Assistant Accounts Manager

Job Requirements

• Proficiency in MS Office products
• Have good initiative, enthusiasm and willingness to learn.
• Able to work independently and in a team when required.
• At least 2 years in a supervisory or senior role.
• At least 5 years of cumulative experience in finance functions (full set AP and AR)
• Experience with multi-currency transactions and multi-entity or regional group structures.
• Proficiency in ERP or accounting systems (SAP/Xero/Microsoft Dynamic 365, Sage, etc.)
• Sound working knowledge of fixed asset and inventory accounting, including capitalisation, depreciation and stock valuation.
• High attention to detail, accuracy and integrity in handling financial data.
• Willingness to continually improve and hone skills.

Job Description

Accounts Payable

• Supervise and manage the end-to-end AP process, from supplier onboarding and invoice receipt to approval and payment.
• Ensure accurate three-way matching of purchase orders, goods/services received and supplier invoices.
• Prepare and review regular and ad-hoc payment runs, ensuring proper approvals and adherence to payment terms.
• Maintain the supplier master file, including verification of bank details to prevent fraud.
• Reconcile supplier statements monthly and resolve discrepancies promptly.
• Handle supplier queries and build strong working relationships with vendors, laboratories and agents.
• Process staff expense claims and corporate card transactions in line with company policy.
• Accrue for goods and services received but not yet invoiced.

Accounts Receivable

• Supervise and manage the end-to-end AR process, from customer account setup and invoicing to cash collection.
• Issue accurate and timely invoices for testing services, including multi-currency billing for international clients.
• Monitor customer credit limits and payment terms, and review new customer credit applications.
• Lead the credit control and collections process, review and ensure the timely issuance of monthly SOAs to customers, and follow up on overdue accounts.
• Prepare and analyse aged debtors reports, work with the sales team to improve the AR days.
• Manage the AR remittance and reconcile bank accounts daily or weekly.
• Resolve billing disputes in liaison with operations, laboratory and sales teams.
• Resolve billing disputes and SOA discrepancies in liaison with operations, laboratory and sales teams.

Fixed Assets

• Oversee fixed asset accounting to ensure compliance with company policy and applicable accounting standards (SFRS/IFRS), including accurate capitalisation, depreciation and disposals.
• Ensure the fixed asset register is properly maintained and reconciled to the general ledger.

Inventory

• Oversee inventory accounting to ensure compliance with company policy and applicable accounting standards, including proper valuation and timely recording of stock movements.
• Ensure inventory records are reconciled to the general ledger and that stock count variances are properly investigated and adjusted.

Month-end Reporting and Compliance

• Support month-end and year-end close for AP, AR, fixed assets and inventory, including accruals, prepayments, depreciation and ledger reconciliations.
• Prepare AP, AR collection, fixed asset and inventory reports.
• Ensure compliance with applicable tax requirements (e.g. GST/VAT and withholding tax) on invoices and payments.
• Maintain strong internal controls, segregation of duties and clear audit trails.
• Act as the key contact for external and internal auditors on AP, AR, fixed asset and inventory matters.
• Handle intercompany billing and reconciliations with overseas group entities.

Leadership and process improvement

• Supervise, train and develop the AP team (including staff handling SOA and AR collection), as well as those handling fixed asset and inventory accounting, allocating work and reviewing output.
• Identify and implement process improvements and automation within the finance system.
• Develop and maintain AP, AR collection, fixed asset and inventory policies, procedures and desk manuals.