Administrative Support Specialist

Administrative Support Specialist

Position type: Full-Time, Salaried
Location: Niagara Falls, NY

Ask Yourself This…

Do you have developed interpersonal skills with an attention to detail? Are you a dependable, adaptable person ready to contribute to the facility as needed? Are you ready to join a family‑owned, employee-focused, company? If so, then join us as our next Administrative Support Specialist in Niagara Falls, NY!

Who We Are

Washington Mills is built on values that matter. Founded more than 150 years ago, we have earned our reputation as one of the world’s most trusted and reliable producers of abrasive, ceramic and refractory grains and powders. Serving thousands of customers and offering the broadest selection of abrasive grain and specialty electro-fused minerals in the market today, we constantly pursue growth in our products, our approach, and our people. Our founding principles of honesty, integrity and reliability still guide our business today, and we are a proud community of hands-on problem solvers, committed to shaping the materials applications of the future. With global distribution and sites located throughout North American and Europe, Washington Mills opens the door to a world of opportunity, creativity, and challenge.

What You’ll Do

The Administrative Support Specialist plays a pivotal role in our day-to-day operations. Acting as an office administrator and critical resource for our team of salaried professionals, this role will support many departments and must be willing to contribute where needed. This position reports to the Human Resources Manager.

Greet and assist office visitors.
Inventory and restock office supplies.
Receive, sort, and distribute mail.
Obtain approval for and issue employee gate passes.
Routinely inventory and restock the office lunchroom.
Issue labels, pick tickets or other documentation from the ERP system to support Operations/Supervision.
Review and issue production transactions as received for accuracy.
Inputting and maintaining relevant data points and presenting to management for review.
Prepare shipping paperwork for Shipping Department.
Issue, receive, and archive sales and laboratory invoices.
Act as a liaison for the shipping and receiving department, ensuring that products arrive in good condition.
Organize and maintain file system for vendor orders and invoices and customer invoices and orders.
Obtain various environmental data points as needed.
Cross-reference product deliveries with purchase orders and work with Accounts Payable to process accordingly.
Serve as a backup to Inventory Control Lead and/or Accounts Payable as needed.

What You’ll Need

To be successful in this position, you must:

Possess an associate’s degree or 3 years business experience
Excellent communication skills.
Strong verbal and written skills.
Highly developed interpersonal skills.
Ability to multi-task.
Must be able to sit, stand, bend, walk the plant facility, and lift up to 25 lbs. on a daily basis.
Highly adaptable, self-motivated individual with the ability to work in a fast-changing environment with minimal supervision.
Team-oriented.
Ability to communicate and coordinate amongst cross-functional teams.
Must be proficient in computer skills (excel, Word, PowerPoint) and will be trained to learn various Company business systems to manage all areas of the job.

Compensation

We proudly offer robust compensation and benefits packages, including:

Competitive pay, commensurate with experience
Heavily subsidized medical and dental plans
Employer-sponsored retirement plan
Company-paid life insurance
Immediate paid vacation and generous holiday time
Family-friendly sick and personal leave policies
Opportunities for career development

Washington Mills aims to deliver a comprehensive compensation package. The compensation provided is the national pay range for this position of $55,000.00 - $65,000.00 per year depending on experience. However, the base pay offered may vary depending on geographic region, job-related knowledge, skills, and experience among other factors.

Interested? We want to hear from you! Visit washingtonmills.com/careers and tell us why you’re the candidate we’re looking for.

The above statement reflects the general details considered necessary to describe principal functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.