Administrative Specialist, Senior (DEPARTMENTAL PROMOTION ONLY)
Pinal County · AZ 85132, AZ ·
This posting has been closed.
- Seniority
- Senior
- Category
- Administration
DESCRIPTION
When it comes to finding a new job, many job seekers focus only on the salary. Here at Pinal County, we believe there is much more to consider. One of the biggest advantages of working for Pinal County is the value of our opportunities and how they can positively affect your life and future. Simply put, we prioritize people.
When we take good care of our employees, they take good care of our citizens. We are dedicated to providing our employees with a healthy work/life balance through paid vacation, paid sick leave, paid holidays, and don’t forget paid sabbaticals every five years. We invest in your well-being with affordable healthcare plans and monthly wellness events. We secure your future with highly sought-after retirement plans. We invest in you every day. Pinal County offers a rewarding experience and meaningful work. Find your purpose here in Pinal County and help us make a difference in our community.
- An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
- Paid Vacation And Sick Leave
- 15 Vacation Days Accrued Annually Starting Day One
- After Three (3) Years of Service, 18 Vacation Days Accrued Annually
- After Five (5) Years of Service, 20 Vacation Days Accrued Annually
- 13 Sick Leave Days Accrued Annually Starting Day One
- 15 Vacation Days Accrued Annually Starting Day One
- Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
- Paid Sabbaticals Every Five (5) Years
- Two-Week Sabbatical After Five Years of Continuous Service
- Three-Week Sabbatical After Ten Years of Continuous Service
- Four-Week Sabbatical After Fifteen Years of Continuous Service
- Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
- Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
- Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
- Some Medical Plans with Zero Employee Premium Cost
- Dental and Vision Plans
- Comprehensive Wellness Program
- Quarterly Wellness Challenges
- Vision Exams and Optometry Events Onsite
- Vaccination Clinics
- Onsite Mammogram and Prostate Screening Events
- Skin Cancer Screening Events Onsite
- Biometrics and Health Screening Events Onsite
- Financial Health and Retirement Planning Events Onsite & Online
- Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
- Tuition Reimbursement Program
- Alternative Work Schedules
- Telehealth
- Qualified Employer - Public Service Loan Forgiveness Program - Department of Education
- Employee Assistance Program with Ongoing Training & Development Options
- Civil Service Leave
- Van Pool Options
- Short-Term Disability – Employer Paid
- Basic Life Insurance - Employer Paid
- Flexible Spending Accounts for Dependent Care and Medical Expenses
- Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Working at Pinal County is an investment in YOU.
Apply today and find out why Pinal County is more than just a job.
Before you apply, watch this video to learn helpful tips for completing an application at Pinal County:
This is an internal promotion opportunity for current employees of the County Attorney's Office only. You must be a current employee to be considered for this position.
This position is assigned to the Victim Services Division of the Pinal County Attorney's Office and assists in the administration, coordination, and supervision of Victim Services programs and personnel. The position works closely with Victim Services leadership to support the effective operation of all areas of the Division, including Victim Advocates, Victim Notification, and Victim Compensation.
Perform administrative work of considerable difficulty in the planning, directing, and coordinating activities of a designated program or division to ensure that goals or objectives are accomplished. This is a supervisory position working under general direction. Positions at this level have as a primary responsibility planning, assigning, and reviewing work of a group of employees, as well as selecting, training, and disciplining individual employees.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
- Confer with department personnel to provide technical advice and to resolve problems.
- Confer with staff to outline work plan and to assign duties, responsibilities, and scope of authority.
- Determine feasibility of initiating new programs and expanding existing programs.
- Develop and implement procedures and operations.
- Direct and coordinate activities of department personnel.
- Establish work plan and staffing.
- Supervise staff as assigned.
- Review projects or plans to determine time frame, funding limitations, and procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.
- Prepare reports for management, client, or others.
- Coordinate activities with activities of government regulatory or other governmental agencies.
- Negotiate and respond to grants and contracts.
- Prepare and process federal and state grant application for funding.
- Manage and oversee programs, plans, and studies.
- Coordinate and facilitate committee meetings and public outreach events and activities.
- Review status reports prepared by personnel and modify schedules or plans as required.
- Respond to inquiries or complaints from customer, regulatory agencies, or members of the business community.
- Analyze departmental financial or project data and make recommendations.
- Arrange for recruitment or assignment of personnel.
- Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
- Perform other related duties as required.
- Assist with the supervision, coordination, and day-to-day operation of Victim Services programs, including Victim Advocacy, Victim Notification, and Victim Compensation.
- Provide supervisory support and guidance to employees assigned throughout Victim Services, including assisting with work assignments, workload distribution, performance expectations, training, and operational issues.
- Assist Victim Services leadership in developing, implementing, and maintaining policies, procedures, workflows, and performance standards for the Division.
- Monitor operations and workloads across Victim Services to identify staffing needs, workflow concerns, service gaps, and opportunities to improve efficiency and services to crime victims.
- Coordinate among Victim Advocates, Victim Notification staff, Victim Compensation staff, attorneys, support staff, law enforcement agencies, courts, and other criminal justice and community partners.
- Assist with the training, onboarding, development, and evaluation of Victim Services employees and help ensure staff maintain required knowledge, skills, certifications, and training.
MINIMUM REQUIREMENTS TO PERFORM WORK
- Associate's degree in Business Administration, Public Relations, Statistics, or a closely related field.
- Two (2) years of progressively responsible administrative work experience.
- Valid Arizona State Driver's License may be required.
- Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of administration, budgeting, and program management.
- Knowledge of statistical surveying techniques and their application.
- Knowledge of community resources.
- Knowledge of grant writing procedures.
- Knowledge of guidelines, regulations, and statutes affecting the department.
- Knowledge of word processors, microcomputer systems, and other office machines.
- Knowledge of principles and practices of administration, management, and supervision.
- Knowledge of research practices, business English, and report writing.
- Skill in using management techniques and practices.
- Skill in preparing reports and operating modern office equipment.
- Skill in planning, organizing, and supervising the activities of others.
- Skill in analyzing and interpreting financial reports.
- Skill in representing the department or division.
- Ability to supervise and administer.
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
- Ability to follow written and verbal instructions.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
The work is sedentary, requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, reach, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a relatively safe, secure, and stable work environment.
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
NOTICE TO APPLICANTS
We appreciate your interest in our employment opportunities. At Pinal County, we value
professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration,
which may impact your future Pinal County applications.
Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.
All qualified candidates eligible to work in the United States are welcome to apply.
However, visa sponsorship is not available.
Pinal County does not participate in STEM Optional Practical Training (STEM OPT).
Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.
Work in this classification requires an individual to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.