Administrative Specialist (m/f/d)

Accounting Operations & Payment Support:

• Support the end-to-end accounting administration process, including the verification, review, and processing of invoices to ensure accuracy, completeness, and compliance with company policies.
• Assist with the timely and accurate registration of financial transactions and the preparation of payment documentation within the company's financial systems.
• Support financial planning and administrative activities, ensuring that relevant accounting documentation is properly maintained and transferred to external accounting partners where required.
• Continuously review existing accounting processes and identify opportunities to improve efficiency, accuracy, and internal controls.

Tax, Compliance & Financial Reporting:

• Support monthly, quarterly, and annual closing activities in cooperation with internal and external stakeholders.
• Prepare and coordinate tax filings and declarations in compliance with applicable legal and fiscal requirements.
• Ensure adherence to accounting standards, tax regulations, and internal compliance guidelines.
• Support audits and provide documentation required by auditors, tax authorities, and other external parties.

HR Administration & Payroll Support:

• Coordinate payroll-related activities and support HR administration processes.
• Act as a key contact for accounting, administrative, payroll, and human resources matters.
• Support Hyundai Glovis Europe Headquarters in Eschborn with accounting, fiscal, administrative, and HR-related requests and reporting requirements.

Stakeholder & External Partner Management:

• Coordinate and collaborate with external service providers, including tax advisors, auditors, payroll providers, and accounting partners.
• Build and maintain effective working relationships with internal departments and external stakeholders to ensure smooth business operations.

Backup & Team Support:

• Provide backup support for colleagues during absences to ensure business continuity.
• Assist with additional accounting, administrative, and finance-related tasks as required.

• Minimum of 5 years of professional experience in Accounting, Finance, or a related field.
• Strong understanding of accounting principles, financial processes, and reporting requirements.
• Ability to work independently, prioritize tasks effectively, and ensure work is completed accurately and within deadlines.
• Proven ability to assess complex situations, identify root causes, and implement practical and effective solutions.
• Strong analytical and problem-solving skills with a structured and detail-oriented approach.
• Ability to identify, analyze, organize, and resolve issues in a timely and efficient manner.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Strong communication and stakeholder management skills in an international business environment.
• Proficiency in Microsoft Office applications, particularly Excel; experience with ERP systems is considered an advantage.
• Business-fluent English is required; additional European language skills are considered a plus.
• Proactive, reliable, and committed to continuous improvement and operational excellence.

Join us and unlock your potential with the following benefits:

• Meal Subsidy
• Company mobile phone and laptop (for business purpose only)
• Company Laptop (for business purpose only)
• Flextime
• Subsidies for English, Dutch or Korean language courses

If you are looking for a chance to apply your knowledge and implement your ideas, while being recognized for your unique contributions, we would love to get to know you and show you why a career at GLOVIS Europe GmbH can be a great opportunity for you.