Administrative Services Program Manager

Starting Wage Range: $90,630.26/yr. - $116,255.21/yr.

Job Summary:

Responsible for providing administrative supervision of the Administrative Services Program for the Education Department. Coordinate Education Department-wide initiatives, projects, and services to assist Education Department Programs and the Tribally Operated School in providing high quality, accessible educational opportunities for the Tribal community.

Essential Functions:

• Responsible for oversight of administrative support services such as food services, literacy support, health and physical education services, curriculum support, library services and social emotional learning supports.
• Responsible for development and management of Administrative Services Program budget including grant management.
• Develops, forecasts, and monitors fiscal controls of program budgets.
• Establishes goals and objectives annually and monitors throughout the year for each of the support services in the Administrative Services Program Responsible for developing Year-end report which includes analyzing and evaluating services provided and program results and providing recommendations for changes in services and operations as needed.
• Designing, implementing, and updating standard operating procedures (SOPs) to streamline office workflows, record-keeping, and cross-departmental communication.
• Supervises and administers programs and activities that provide support for programs within the Department and the Tribally operated school providing services to elementary, intermediate, and secondary students to promote student academic progress.
• Coordinates communication between the Department’s Management Team and support providers.
• Collaborate with all Education Department Programs and the Tribally Operated School to ensure streamlined service delivery.
• Ensures educational programs and contracts are in compliance with federal, state, private foundation and tribal policies and regulations.
• Works with programs in submitting grant applications for new and continuing programs.
• Manages all grants that support Administrative Services Program including reporting and budget management.
• Ensure programs and contracts are in compliance with federal, state, private foundation and tribal policies and regulations.
• Performs a variety of other duties as assigned by supervisor.

Supervisory:

• Plans and conducts professional staff development training.
• Conducts regular meetings to communicate and address specific program/staff needs, school district interaction, and student/family’s activities and progress.
• Maintains employee time sheets and leave requests.
• Ensures the hiring, training, promoting, assigning, disciplining and discharging of employees are in accordance with Tribal Law, including without limitation, the Tribal Employment Rights Ordinance (TERO).
• Assures staff adherence to all policies and procedures, work, safety and administrative rule, Tribal Law and State Regulations.
• Serves as a mentor, as requested, for Tribal career development.

Education, Experience, and Licenses:

• Requires a Bachelor’s degree in Education or a related field of study. Master’s Degree Preferred.
• Requires a minimum of four (4) years’ work experience providing direct support services preferably in an education setting, working with multiple executives and multiple department leaders.
• Requires two (2) years of supervisory experience.
• Budget and grant management experience required.
• Or an equivalent combination of education, training and experience.

Driving Requirements:

• Employees may be required to drive for work-related purposes and must maintain a valid Oregon Driver’s License (ODL), meet company vehicle insurance requirements, and provide proof of personal vehicle insurance.

Qualifications, Registrations, and Certifications:

• Must have expert knowledge of use of office equipment, computers, Microsoft Word, Excel, Outlook, PowerPoint and training tracking programs.
• Must have excellent oral and written communication skills and business and telephone etiquette.
• Must have excellent organizational and record-keeping skills, including project management
• Must have the ability to deal effectively and tactfully with complaints, difficult situations and request for information, and the ability to determine which complaints should be resolved by supervisor or another party.
• Must have the ability to work in a fast-paced stressful environment with multiple, changing priorities while delivering quality service within narrow time limitations.
• Must have the ability to work independently, establish priorities, and coordinate work to complement the needs of others.
• Must be able to maintain confidentiality in all matters.
• Requires ability to accurately complete task, problem solve, demonstrate initiative, organizational skills, and attention to detail.

• Knowledge of and sensitivity to Native American culture required.

Environmental Factors and Conditions/Physical Requirements:

• Continually requires the ability to express or receive detailed information or important instructions through oral communication.
• Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks.
• Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.
• Occasionally requires lifting of up to 40 pounds.
• This position is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.

• Supports a safe work environment by performing all duties in accordance with Tribal safety policies and procedures, and Emergency Management Plan.

• Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.
• May be called upon to serve as a Disaster Reservist during emergencies.
• Local travel is occasionally required. Travel outside of the state is infrequently required.

Background Check:

Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.