Administrative Manager | Power Plant Operations Support in , United States

Administrative Manager

Required Qualifications

Strong organizational and time-management skills

Exceptional attention to detail

Financial acumen with experience supporting reporting and invoicing functions

Proficiency with Microsoft Office 365

Experience using SAP, Maximo, Office 365, Concur, or similar platforms

Ability to manage multiple priorities and deadlines independently

Strong communication and interpersonal skills
Qualifications

Experience in power , utilities, manufacturing, industrial operations, engineering, or construction environments

Experience supporting senior leaders and plant management teams

Prior exposure to month-end reporting, accruals, budgeting, or financial administration
Overview: Seeking a highly organized and detail-oriented Administrative Manager to support plant leadership and daily business operations. This position plays a critical role in managing administrative processes, financial reporting activities, invoice approvals, expense reporting, and operational coordination within a fast-paced power environment. This is an excellent opportunity for an experienced administrative professional who enjoys supporting leadership teams, managing financial processes, and contributing to the success of a major energy facility.
Key Responsibilities

Process non-PO invoices through Process Director

Manage Maximo workflow activities, including: Invoice approvals and reassignment, Purchase requisition entry, purchase order approvals and reassignment

Maintain and update directory on SharePoint

Support OSS leadership meeting update

Work with Leadership teams for review of Accruals

Assist with variance reporting and month-end close activities

Ensure timely completion of administrative and financial deliverables

Prepare and submit expense reports for p-card using Concur

Coordinate meetings, lunches, and site administrative activities as needed
Work Environment

Industrial power plant setting

Collaborative leadership team

Fast paced environment with strong deadlines
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**