Administrative Coordinator

Overview
The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments.
Responsibilities / Essential Functions
On-Site Payroll Responsibilities

Support the Payroll Group Processor in weekly payroll processing, including tracking time and attendance, reporting commissions, and other related tasks in accordance with company policy and collective bargaining agreements.
Forward and/or post notices from Central, Regional Management, and the Group Processor to market center employees regarding Company Policy, Payroll, HR, and Compliance practices.
Review and maintain the time and attendance system.

On-Site HR Responsibilities

Implement new administrative procedures and forms as directed by the Group Processor, HR Management, and Finance.
Maintain employee personnel files, DOT, OSHA, and other HR-compliant records as directed.
Support New Hire Orientation and compile New Hire packets according to Central Office guidelines in cooperation with the Group Processor.

On-Site Accounting Responsibilities

Review, support, and maintain Management Reports, including Gain & Loss reports in Field Management Reporting, monthly inventory, and monthly API review.
Support accurate inventory counts, safety checks, and API reviews.
Assist with weekly input of manual data required for Key Performance Measures (KPM).

On-Site Office Responsibilities

Support daily office functions, including ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees, and attending to the front desk.

On-Site Functional Responsibilities

Support billing functions within the Market Center by printing invoices/settlement sheets and scanning/sending billing-related information to the Billing Hub or Customer Desk.
Provide management reports to the Market Center management team.

Knowledge / Skills / Abilities

Strong oral and written communication skills.
Ability to develop and maintain positive working relationships.
Detail-oriented with strong organizational and multi-tasking skills.
Experience with Oracle Business Suite is a plus.

Working Environment / Safety Requirements
No special physical requirements. Position is situated in an office environment.
Experience
1–5 years of work experience preferred. Proficiency in Microsoft Suite, specifically Excel, required.
Education
2-year degree preferred but not required.

Benefits: Vestis offers a wide array of comprehensive benefit programs and services including medical, dental, vision, short and long term disability, basic life insurance, and paid parental leave. Employees are able to enroll in the company’s 401k plan. Employees are eligible for 80 hours of vacation, 16 hours of floating holidays, and paid sick time every year. Employees will also receive 6 paid holidays throughout the calendar year.

Compensation: The hourly rate for this position ranges from $27 to $30, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.