Administrative Coordinator - Senior Living Community

Administrative Coordinator - Centennial

Full-time

Pay Range: $22 - $24

Non-exempt

Schedule: Monday - Friday, some weekends ~ 8am - 5pm

Make a difference by providing great care and love for our treasured residents

At MorningStar Senior Living, we talk a lot about culture. In fact, we are rather obsessed about it. For without a transformative culture, we cannot begin to elevate and celebrate the lives of our resident heroes and be ourselves changed for the good in the process. So, we seek great hearts, other people like us, who care and want to do work that matters. We select people like us who believe that the most satisfying life is one that is outward-bound and rooted in servant-leadership.

Summary of Role:
Administrative Coordinators are vital to the community’s success, assisting with Human Resources, Business Operations, Concierge and overall administrative facilitation for the community.

Benefits

• Health Insurance offerings such as medical, dental, and vision insurance
• Other Insurance offerings such as life, disability, accident, and critical illness insurance
• 401k plan with matching
• HSA options
• Employee assistance programs
• Paid sick, vacation and birthday!
• Career development programs and opportunity for advancement
• Charitable and philanthropic opportunities
• Tuition Reimbursement
• Free shift meal!

Duties and Responsibilities of the Position:

Manage the Concierge team and perform duties of the Concierge role for a portion of work hours (as defined by the Executive Director).
Partner with the Business Office Manager (typically through Exordium, a partner organization) to complete duties of the business office that need to happen in person.

Specifically:
o Bank Activity
o Resident interactions related to billing, monthly payment.
o Partnership on accounts receivable
o Long-term care
o Manage spend down
o Track non-recurring resident charges-reimbursables (e.g. guest meals, room trays, outings, etc.)
o Order Uniforms, shoes, swag, office supplies, business cards, service pins
o Make nametags for residents and team members
o Interview and orientation assistance for tasks needed onsite
o Paycheck delivery tracking and distribution
o Onsite Open Enrollment facilitation

o Ensure proper, current labor law posters are posted in community.

o Maintain OSHA log for team member injuries and/or reportable events.
• Work with the Executive Director and Marketing Department to ensure coordination of resident move-ins, move-outs, and day-to-day administration needs of the residents are met.
• Liaison with Business Operations, Human Resources, Talent Acquisition, and Payroll
departments from the Home Office.
• Maintain professional confidentiality.
• Perform other duties as specified by Executive Director and Home Office support teams.

Job Qualifications:
• Continuing Education: attend in-service educations within the community.
• Education: Minimum high school diploma; associate or bachelor’s degree in business,
accounting or related field preferred.
• Experience: Minimum 3 years’ bookkeeping, human resources, and/or office

Job Knowledge:

Typing and telephone skills, use of calculators, computers, copy machines, familiarity with chart of accounts, basic bookkeeping skills, payroll skills, tax
reports, financial reports, government agencies that relate to finances (Department of Labor and IRS), and W-2, W-4, W-9 and 1099 Forms.
• Professional Memberships: preferred and encouraged to participate in outside community civic organizations and associations.

Other:

Work well with people including staff, residents and families. Meet deadlines,
organize and prioritize the workload. A positive attitude, compassion for the elderly and thoughtful conduct are important.

*Team members who are scheduled to work 24 or more hours per week are eligible for benefits, families of said team members will also be eligible.

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