Administrative Coordinator I
Virginia Department of Social Services · Heathsville, VA, United States ·
- Seniority
- Senior
- Employment
- Full time
- Category
- Administration
Title Description- Administrative Coordinator is the full performance level in the occupational group for Administrative Coordinator. Positions are responsible for providing administrative support for an executive, board, or other top-level administrators by coordinating administrative functions and projects. The Administrative Coordinator I is distinguished from Administrative Coordinator II by the latter’s being a senior-level coordinator who plans, coordinates, and performs administrative activities; and provides guidance and/or supervision to other clerical or administrative staff.
General Work Tasks (Illustrative Only) –
- Coordinates confidential or highly sensitive projects, daily administrative operations of the office, work flow, and meetings;
- Researches information, prepares reports and relays information;
- Handles problems and negotiates solutions with others such as vendors; coordinates departmental financial and budget information and transactions;
- Monitors budget transactions and current budget information and status;
- Coordinates administrative appeals by arranging dates, rooms, and other administrative activities;
- Responds to a variety of inquiries and complaints from citizens and others regarding operations or problems relating to administrative policies;
- Responds based on knowledge of the situation or program or coordinates a response with the appropriate staff.
Knowledge, Skills, and Abilities: Knowledge- Working knowledge of: office systems, practices and administrations; business English; basic math; and programs, operations, and administrative policies and procedures. Some knowledge of budgeting and financial principles and practices.
Skills- Skill in operating a variety of automated office equipment including calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.
Abilities- Demonstrated ability to: read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations; research information through several processes and to exercise appropriate judgment in establishing priorities, schedules and work methods; perform basic budgeting and or accounting functions; exercise judgment in the interpretation of situations and the recommendation of administrative or personnel actions; be tactful in dealings with people; provide good customer service; and compose correspondence , reports and related material with reasonable speed and accuracy.
Education and Experience- High school diploma supplemented with course work in a business education program that teaches office skills or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.