Administrative Coordinator, Finance

At Calgary Sports and Entertainment Corporation, we deliver excitement. Our mission is to be the heartbeat of our community by creating connections, building champions, and winning, together. If you’d like to join a team that’s people-first, diverse, innovative, and energized about delivering extraordinary fan experiences to our guests, then we’d love to sign you to a player's contract! Join our team during an exciting period of transformation as we celebrate the Saddledome's final season and help shape the future of fan experiences at Scotia Place.

THE POSITION

The administrative coordinator is responsible for providing administrative support to the Finance team.

KEY ACCOUNTABILITIES

Accounts Payable (40%)

• Assist with accounts payable invoice coding across Finance, Food Services, Human Resources, and Payroll.
• Process and manage employee expense reports for designated employee groups (A-F).
• Review and reconcile accounts payable statements as required.
• Respond to accounts payable inquiries and provide administrative support to internal departments and external vendors.
• Support the Accounts Payable team with various clerical and administrative duties as required.

Administration (60%)

• Maintain and organize finance records, files, and documentation in accordance with company standards.
• Provide administrative support to the Finance team, including document processing, tracking, and records management.
• Serve as System Administrator for Iron Mountain document management services.
• Coordinate office supply procurement and vendor services, including water services, office supplies, shredding services, and equipment maintenance.
• Monitor and maintain kitchen and common area supplies.
• Maintain the Finance Shared Services folder and ensure documentation is current and accessible.
• Prepare and reconcile various general ledger accounts.
• Administer Checker Cab taxi chits and related tracking processes.
• Manage petty cash, including reconciliation and reporting.
• Coordinate Elite Travel administration, including weekly reconciliations, employee account management, and new profile setup.
• Oversee postage machine maintenance, supply ordering, and reporting requirements.
• Coordinate Finance and Human Resources team events, meetings, and staff functions.
• Assist with insurance administration, including on-site and off-site event requirements and maintaining authorized driver records.
• Serve as System Administrator for Smartwaiver.
• Manage Square gift card inventory and administration.
• Respond promptly to supplier, vendor, and departmental inquiries.
• Actively participate in workplace health and safety programs and ensure compliance with company policies and procedures.

Accounts Receivable Support

• Cross-train in Accounts Receivable functions to provide coverage for the Accounts Receivable Coordinator during vacations, absences, and peak workload periods.

THE INDIVIDUAL

The ideal individual will have the following background:

• Between 1-2 years of accounting experience in a high-volume environment.
• Ability to set priorities in a multitasking environment.
• Flexible and have a strong sense of urgency.
• Intermediate computer skills (Microsoft suite, etc.) along with customer service and data entry experience are a must to be successful in this role.

CERTIFICATIONS

• Post-secondary education in administration or business is an asset.

This position will remain open until a suitable candidate is found

CSEC is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.