Administrative Coord & Safety Specialist

What You'll Do:

• Maintain employee safety training history and safety certification records in a complete and accurate manner. Notify manager of pending expirations for appropriate follow-up
• Routinely perform inspections of fire extinguishers and eye washing stations, ensuring that equipment is accessible, operable, and free from damage
• Conduct housekeeping audits to foster safe working conditions
• Stock Personal Protective Equipment (PPE) and process replenishment orders as needed
• Assist in the preparation of forms and reports in the event of workplace accidents
• Ensure contract and equipment files are organized, complete, and up to date
• Greet customers and site guests with exceptional customer service, ensuring visits are managed effectively
• As directed, coordinate logistics and scheduling of site meetings and special events
• Accurately input invoice data for timely processing
• Collaborate with colleagues regarding accounts payable/receivable items to obtain correct information for shipping documentation, purchase orders, and related paperwork
• Accurately code submissions to accounts payable and take steps to resolve any issues that may arise
• Reconcile purchase orders/requisitions with receipts, track the status of purchases, and assist in troubleshooting issues
• Actively maintain posting of production status boards and miscellaneous notices for the facility
• Oversee office supply inventory, processing orders with necessary approvals and approved vendors
• Serve as the primary contact for office equipment repairs and replacements
• Embrace a safety mindset, committing to safe work practices through Key Daily Actions
• Demonstrate willingness and enthusiasm to complete additional tasks to meet business objectives

What You'll Bring:

• A High School Diploma or equivalent certificate is required
• Proven capability to effectively use Microsoft Excel, Word, and Outlook tools
• Skilled in recording and managing accurate detailed data and information
• High adaptability to work effectively in a fast-paced environment with competing demands
• Ability to prioritize tasks appropriately and adjust importance as needed
• Enthusiasm for utilizing technology to streamline operations
• Previous experience with SAP software is an asset
• Prior bookkeeping or clerical experience is preferred