Administrative & Business Support Officer (f/m/d) – Shetland UK

About the Team

Our international and agile team is looking for support from a motivated person as a Administrative & Business Support Officer (f/m/d). Do you want to revolutionize space travel in New Space? Then you've come to the right place.

Your Tasks

• Coordinate travel, accommodation, and local logistics for employees, contractors, customers, and visitors travelling to and from the launch site.
• Support the day-to-day administration and business operations of the site, ensuring a smooth and professional working environment.
• Act as a key point of contact for employees, visitors, suppliers, and service providers, facilitating effective communication and coordination.
• Support procurement, inventory management, incoming goods, and relationships with local vendors and business partners.
• Maintain accurate employee records, qualifications, and business documentation in compliance with UK GDPR and data protection requirements.
• Organise onboarding activities, training sessions, meetings, and site inductions for staff and visitors.
• Provide administrative support to site leadership, including preparing reports, presentations, correspondence, purchase orders, invoices, and other business documentation.

Your Qualifications

Must-Have Skills & Experience

• Proven experience in administration, office management, operations support, or a similar business support role.
• Strong organisational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Excellent written and verbal communication skills in English.
• Experience coordinating travel, accommodation, schedules, or logistics in a professional environment.
• Ability to work independently, take initiative, and operate effectively in a remote or site-based environment.
• High level of accuracy and discretion when handling confidential information and personal data.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Valid UK driving licence.
  

  Nice-to-Have Skills

• Experience supporting industrial, engineering, construction, aerospace, or operational site environments.
• Knowledge of procurement processes, purchase orders, invoice handling, or supplier management.
• Familiarity with UK GDPR and data protection requirements.
• German language skills.
• Knowledge of local suppliers, businesses, or services within the Shetland Islands.

We Offer

Atmosphere: Experience life in an international & dynamic New Space start-up Flexibility: Fit your working schedule to your needs with flexible working hours Home Office: Full-time employees benefit from one day per week home office Health: Sweat, stretch or squat it out with EGYM Wellpass

Paid Time Off: 30 days annual leave and special leave days

Team Culture: Join regular company and team events Parking: Free parking for your car or bike

Insights