Administrative Analyst - Biology

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Closing Date:

Type of Position:

Staff - ClericalNo

Job Type:

RegularNo

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

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Department:

Biology

Summary of Job Duties:

UA Little Rock is seeking to hire an Administrative Analyst. The incumbent reports directly to the Department Chair and assists the Chair in supporting students, faculty, and staff with the flow of information and documents. Job duties also include assisting the Chair with monitoring the department budget and preparing and processing documents related to hiring, payroll, faculty travel, purchasing, and departmental events. This individual also provides registration assistance to students and faculty, and inputs course schedule information throughout the year. This position is governed by state and federal laws and agency/institution policy.

Qualifications:

Required Education and/or Experience:

• The formal education equivalent of a high school diploma;

• One year (minimum) of specialized training in business management, business education, or a related field;

• Three years (minimum) of experience in specialized, or a related field applicable to work performed;

• Other job-related education and/or experience may be substituted for all or part of these basic requirements.

Job Duties and Responsibilities:

• Process purchasing requisitions, reconciliation and authorization for payments of invoices, travel authorizations, and TR-1 forms, Electronic Personnel Action forms, and leave reports;

• Manage and balance the departmental budget;

• Collect necessary information and prepare/process documents relating to hiring, payroll, travel, purchasing, and departmental events;

• Input and update the course listing and manage E-updates;

• Manage the Biology office, prepare department meeting minutes, and manage inventory;

• Direct the activities of subordinate employees, monitor and review work regularly, and prepare annual performance evaluations;

• Delegate tasks and organize assignments for work-study students and manage their time clock;

• Provide registration assistance (clear advising flags when requested, course overrides, and related tasks);

• Provide information to students and faculty and assist as needed/requested by students and/or faculty;

• Maintain and develop new office policy and procedures as needed;

• Answer the telephone and greet visitors professionally;

• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of the principles and practices of mathematics and statistics;

• Knowledge of policy and procedures concerning the day-to-day operations of UA Little Rock;

• Knowledge of policy and procedures concerning UA Little Rock Admissions, Academic Advising, and Registration;

• Strong knowledge of computers and Microsoft Office.

• Ability to plan, organize, and coordinate activities, resources, and materials associated with the needs of the department or program;

• Ability to communicate effectively with others;

• Knowledge of computers and software applications;

• Ability to prepare, present, review oral and written information and reports;

• Ability to research and analyze related work program information;

• Ability to develop, recommend, interpret, and apply policy and procedures;

• Ability to analyze financial records and prepare reports;

• Ability to plan, organize, and direct the work of others;

• Ability to learn Workday.

Additional Information:

$36,327.00Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Sinead Ni Chadhain, Department Chair
[email protected]

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Sitting

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion

Occasional Physical Activity:

Hearing, Lifting, Standing, Talking

Benefits Eligible:

Yes