Administration Manager

Responsiblities

• Deliver high-level administrative and secretarial support to C-level executives, including proactive calendar management, meeting scheduling across multiple time zones, and travel arrangement for international business trips.
• Act as a trusted liaison between senior management, board members, key stakeholders, and external partners, ensuring effective and professional communication at all times.
• Prepare, review, and edit executive-level correspondence, reports, presentations, and confidential documents with attention to detail and business acumen.
• Coordinate and manage special projects or initiatives on behalf of the executive team, including follow-up on action items and deadlines.
• Lead and implement process improvements in administrative workflows to drive efficiency and support business growth.
• Plan, organize, and oversee the logistics of corporate events, board meetings, and executive offsites.
• Handle confidential information and sensitive matters with discretion, sound judgment, and a high degree of professionalism.

Requirements

• Bachelor’s degree or above
• At least 5 years of proven experience supporting senior executives or C-suite leaders in a fast-paced environment.
• Demonstrated ability to manage complex schedules and competing priorities independently.
• Strong project management skills and experience in coordinating cross-functional initiatives.
• Excellent verbal and written communication skills, with advanced business writing ability.
• High proficiency in Microsoft Office Suite
• Strong organizational skills, meticulous attention to detail, and the ability to maintain confidentiality at all times.
• Experience working in multinational companies or supporting global teams is preferred.