Admin & IT Executive (Japanese MNC)

Responsibilities

Administrative Support (70%)

• Manage visitors, incoming calls, courier arrangements, and hotel bookings.

• Oversee daily office operations, including cleanliness, pantry supplies, stationery, facilities maintenance, and vendor coordination.

• Handle purchase requisitions, invoice verification, and payment coordination for non-trade purchases.

• Manage company vehicles, leasing, servicing, repairs, road tax, and related documentation.

• Coordinate training, e-learning administration, company events, employee engagement initiatives, and festive activities.

• Maintain office records, name cards, company stamps, and stationery supplies.

• Coordinate workplace 5S activities and support fire drills as a Fire Warden.

• Perform other administrative duties as assigned.

IT Support (30%)

• Provide end-user technical support for laptops, printers, mobile devices, Microsoft Office, and SharePoint.

• Manage IT assets, software licences, and related documentation, including support for overseas offices.

• Support IT infrastructure, cybersecurity, data protection, and information security compliance.

• Maintain IT policies, procedures, and governance documentation.

• Assist with IT procurement, purchase requisitions, payment follow-ups, and IT training.

• Support IT operational improvements and other ad hoc duties as required.
  

Requirements

• Minimum Diploma in Business Administration or a related field.

• At least 2 years of experience in office administration, facilities management, or related functions.

• Basic knowledge of IT operations, end-user support, and office systems.

• Proficient in Microsoft Office, including Excel, Word, and PowerPoint.
  

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to [email protected]

We regret only shortlisted candidates will be notified.

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