Admin Assistant (Rehabilitation Services)

Responsibilities and Duties:

Departmental Administration & Operations

• Provide general administrative and operational support to the Rehabilitation Department.
• Coordinate departmental meetings and administrative activities.
• Coordinate orientation for interns, students and job shadowers.
• Manage staff and student administrative matters.
• Process and coordinate administrative claims.
• Generate departmental reports and statistics as required.

Training & Education Support

• Coordinate training logistics with the Rehabilitation Education and Training Team.
• Carry out training evaluations with the Rehabilitation Education and Training Team.

Procurement, Inventory & Resource Management

• Source quotations and assist with procurement and purchasing activities.
• Perform inventory control, stock management and maintenance.
• Conduct inventory and asset verification checks.
• Monitor resource utilisation and highlight issues relating to resource usage and targets.

Quality Improvement

• Assist in identifying operational issues and areas for improvement.
• Recommend and implement process improvement initiatives.

Staff Welfare & Engagement

• Administer funds for social and recreational activities within the Rehabilitation Division.
• Recommend and provide feedback on the utilisation of staff welfare funds.

General Responsibilities

• Prepare reports, data and statistics as required.
• Perform other duties and projects as assigned by the supervisor.
  

Job Specifications

• Diploma in Business Administration, Healthcare Administration, Office Management, or a related discipline.
• Preferably 1-3 years working in administrative or operations support, preferably in a healthcare setting.
• Experience in procurement, inventory management or data reporting willbe an advantage.
• Proficient in computer applications
• Good planning and time management skills
• Able to prioritise work effectively
• Maintain the confidentiality, integrity and security of departmentalinformation, data and records.
• Fresh graduates with relevant internship experience may also be considered.