Admin Assistant

Job Summary

Support daily office operations by managing communications, scheduling, document preparation, and administrative tasks to enable efficient workflow and assist senior management in achieving organizational goals.

Responsibilities

• Provide day-to-day administrative and clerical support to ensure smooth and efficient office operations.

• Handle general office duties, including answering phone calls, responding to emails, and managing incoming and outgoing correspondence.

• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.

• Prepare meeting agendas, take accurate meeting minutes, and distribute relevant documents and follow-up actions to the appropriate parties.

• Assist in organizing company events, conferences, meetings, and training sessions.

• Maintain accurate, organized, and up-to-date filing systems, including both electronic and physical records.

• Prepare, edit, format, and organize documents, reports, presentations, and other business materials as required.

• Provide administrative support to senior management, including calendar management, meeting coordination, and follow-up on assigned tasks.

• Assist with preparing reports, spreadsheets, presentations, and other materials for meetings and business activities.

• Conduct basic research, gather information, and compile data to support various projects and reports.

• Coordinate administrative matters with internal departments, external vendors, and other stakeholders when required.

• Perform other administrative duties and ad-hoc tasks as assigned.

Required competencies and certifications

• Minimum Diploma and above.

Preferred competencies and qualifications

• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.

• Strong attention to detail and accuracy when handling documents, records, and administrative tasks.

• Good written and verbal communication skills.

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

• Ability to work independently with minimal supervision and contribute effectively as part of a team.

• Responsible, proactive, well-organized, and willing to learn.

• Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided.

Other Information

Work Environment

• Open office concept with free seating and a view
• Chill vibes
• Work-life balance

Only shortlisted candidates will be contacted via Email or Phone call