Admin Assistant

About DSV Road
DSV Road is a leading provider of road freight and transport solutions, offering reliable domestic and cross-border transportation services across Singapore, Malaysia, and the wider Asia-Pacific region. As part of DSV, a global transport and logistics company operating in more than 80 countries, we are committed to delivering efficient supply chain solutions while maintaining the highest standards of customer service, operational excellence, and safety.

Job Summary

We are seeking a 6 month admin assistant to closely support the Cross-border Operations team in maintaining accurate system records and coordinating permit-related administrative activities. The role requires updating operational milestones in Microsoft Milestones, TMS, and internal systems, as well as managing permit documentation, filing, and email correspondence to ensure smooth day-to-day operations.

Key Responsibilities

System Administration & Data Entry

• Update and maintain records in Microsoft Milestones, TMS, and other internal systems.
• Perform timely and accurate data entry of operational and shipment-related information.
• Monitor and update shipment milestones and status updates as required.
• Ensure data integrity and accuracy across all systems.
• Investigate and highlight discrepancies for follow-up and resolution.
• Generate and maintain basic reports and tracking logs.
• Support ad hoc administrative and operational tasks as assigned.

Permit Administration

• Prepare, submit, and file permit-related documentation and records.
• Monitor shared mailbox and respond to permit-related email requests.
• Coordinate permit declarations and ensure supporting documents are received and properly maintained.
• Track permit applications, renewals, and status updates where required.
• Maintain organized filing (electronic and physical) of permit records and supporting documents.
• Liaise with internal stakeholders and external parties regarding permit documentation and requirements.
• Ensure permit records are updated accurately and kept up to date.

Requirements

• Minimum GCE N/O Level
• Prior experience in administration, data entry, permit processing, logistics, freight forwarding, or transportation industries will be an advantage.
• Comfortable working with multiple systems and repetitive administrative tasks.
• Able to manage email correspondence and administrative follow-ups effectively.