Admin Assistant / Data Entry

Main Duties & Responsibilities

Daily:

Attend for incoming phone calls

Attend to Emails

Schedule Sales Appointments

Prepare Sales Documents e.g.

Customer Purchase Order (PO), Invoices (Inv.), Delivery Order (DO)

Delivery Order Arrangements (indicate Date, Time, Sign, Lorry No, Driver Contact No)

Customer Self-Collection – Delivery Order Note required 2 copies

3rdPart Transport – Delivery Oder Note required 3 copies (Transporter sign / One for site / One for Transporter C/o – billing purpose)

Monthly:

Monitor worker attendance / Overtime

- Worker performance report /Work Order

* Overtime vs Productivity

Worker Dormitory House Keeping Check

Perform administrative general admin duties eg. Filling, Mailing, any Ac-Hoc duties e.g.

Data Entry – Rebar BBS

- Double check and clarify all the required information are accurate

Prepare Label – Rebar Tag

- Ensure BBS Copy is customer CONFIRMED / APPROVED BBS

Label Tag with Wire

- Ensure the Cut Length Copy is attached.

- Double check all the items, Qty, Projects, C/O is accurate

NO discrepancy is allowed for REBAR document preparation