Admin Assistant

Description

This opportunity is offered in accordance with UAE Labour Law and the UAE Emiratisation programme. As part of our commitment to supporting national employment initiatives, applications are invited from qualified Emirati nationals for this position supporting an Ultra High Net Worth Family (UHNW) in Dubai.

Key responsibilities

• Provide comprehensive administrative support to the Principal(s) and Family Office.
• Manage calendars, appointments, meetings, and travel itineraries.
• Prepare correspondence, reports, presentations, and official documents.
• Coordinate with household staff, service providers, government entities, and external vendors.
• Maintain organized filing systems, records, and confidential documentation.
• Handle incoming calls, emails, and correspondence professionally and efficiently.
• Assist with event planning, family engagements, and special projects.
• Monitor office supplies and coordinate procurement of administrative requirements.
• Process invoices, expense reports, and basic administrative records as required.
• Support visa applications, government documentation, and official approvals when necessary.
• Ensure smooth communication between family members, household departments, and external partners.
• Maintain strict confidentiality regarding all family matters and business affairs.
• Perform additional administrative duties as assigned by the Principal or Family Office Manager.

Requirements

• UAE National (Emirati) with a valid Family Book and Emirates ID.
• Bachelor's degree or diploma in Business Administration, Management, or a related field preferred.
• Minimum 2–5 years of administrative or executive support experience, preferably within a private family office, VIP environment, government entity, or luxury hospitality.
• Excellent verbal and written communication skills in both Arabic and English.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High level of professionalism, integrity, and discretion.
• Ability to work independently and remain calm under pressure.
• Flexible to accommodate changing priorities and family requirements.

Benefits

Salary: Commensurate with experience and qualifications.