Accounts Payables Manager

About Us

Since 1976, Shenandoah has been a trusted leader in the trenchless construction industry, combining decades of experience with cutting-edge technology to deliver turnkey solutions. Our extensive fleet—including hydraulic cleaning trucks, video inspection units, test and seal equipment, and heavy machinery—allows us to manage projects of any size, backed by a skilled team of managers, estimators, and superintendents. We are equipped to mobilize crews beyond our target area to provide reliable, efficient service wherever it’s needed.

For over 40 years, we have partnered with our customers to extend the life of their infrastructure, maximize budgets, and implement strategic maintenance and rehabilitation programs. By staying at the forefront of industry-changing technologies, Shenandoah ensures every project is completed safely, efficiently, and to the highest standards, delivering long-term value and peace of mind to our clients.

Position Overview

The Accounts Payable (AP) Manager is responsible for leading all accounts payable operations across multiple states within a high-volume, project-based construction environment.

This role ensures the accurate, timely, and policy-compliant processing of vendor invoices, subcontractor payments, AP accruals, and month-end close activities. The AP Manager plays a critical role in maintaining financial controls, supporting working capital discipline, and ensuring the integrity of vendor payment processes across a multi-entity organization.

This position partners closely with Operations, Project Management, Procurement, and Finance leadership to ensure disciplined execution of AP workflows, strong vendor governance, and scalable processes that support both organic growth and acquisition integration.

What You’ll Do

• Lead the full accounts payable function, including invoice intake, coding, approvals, payment processing, and vendor management across multiple states and entities.
• Ensure accurate and timely processing of vendor and subcontractor invoices in accordance with company policies, contract terms, and construction compliance requirements.
• Manage weekly payment cycles, including check runs, ACH payments, and wire transfers.
• Oversee month-end and year-end AP close activities, including accruals, reconciliations, and AP aging reviews.
• Ensure proper matching of invoices to purchase orders, subcontract agreements, and supporting documentation.
• Maintain vendor master data and ensure compliance with W-9s, certificates of insurance, lien releases, and other required documentation.
• Prepare and manage annual 1099 reporting for vendors and subcontractors.
• Serve as a key point of contact for vendor inquiries and resolution of payment issues.
• Partner with Operations, Project Management, Procurement, and Finance to resolve discrepancies and improve AP workflows.
• Support ERP systems, process improvements, automation initiatives, and standardization across multiple entities.
• Strengthen internal controls and ensure consistent application of AP policies across all business units.
• Support reporting and provide visibility into AP liabilities, cash obligations, and payment timing.

Required Qualifications

• 5–7+ years of accounts payable experience, including at least 2 years in a supervisory or management role.
• Experience managing AP operations in a high-volume, multi-entity construction or project-based environment.
• Strong understanding of full-cycle accounts payable, accrual accounting, vendor reconciliations, month-end close, and construction compliance requirements, including 1099 reporting, certificates of insurance, and lien release processes.
• Experience working in ERP-driven accounting environments with structured AP workflows.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Strong organizational, analytical, and communication skills, with the ability to manage deadlines, vendor relationships, and process improvements.

Preferred Qualifications

• Experience with TimberScan, Sage CRE 300, or other construction ERP systems.
• Experience in a private equity-backed or acquisition-driven organization.

Perks of the Job

• Competitive Salary
• 401(k) + Company Match
• Comprehensive Medical, Dental, Vision, and Life Insurance
• Paid Time Off (PTO)
• Other Bonus Opportunities

Shenandoah is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse and inclusive workforce.