Accounts Payable Coordinator, Commercial Real Estate

Position Summary

The Accounts Payable Coordinator supports accurate, timely, and well-controlled invoice and payment processing across a high-volume commercial real estate portfolio. This role reviews and processes transactions, resolves discrepancies, maintains audit-ready documentation, and ensures compliance with established approval workflows, internal controls, and accounting procedures.

We are seeking an experienced and highly capable Accounts Payable Coordinator who can operate with a high degree of independence, accountability, professional judgment, and initiative. This position requires more than transactional accounts payable experience. The successful candidate must demonstrate the ability to identify issues, research problems, determine appropriate next steps, communicate effectively, and follow matters through to resolution with minimal oversight.

Working closely with the Accounts Payable Supervisor and Accounts Payable Manager, this individual will serve as a trusted resource within the Accounts Payable department. The ideal candidate is detail-oriented, proactive, and professionally mature, with the ability to support team members, assist in resolving complex issues, and contribute to a collaborative, audit-ready, and control-focused accounting environment while adhering to established reporting relationships and escalation procedures.

What You’ll Do

• Process, code, route, and review invoices and payment requests for accuracy, proper approval, and supporting documentation.

• Research and resolve invoice discrepancies, duplicate concerns, vendor inquiries, workflow exceptions, and payment issues.

• Prepare payment batches and complete assigned check run activities while maintaining complete supporting records.

• Monitor Accounts Payable email, voicemail, workflow queues, and system exceptions and follow outstanding items through resolution.

• Support assigned real estate tax, mortgage, distribution, and capital expenditure processes.

• Maintain organized, audit-ready records and comply with established internal controls, approval workflows, segregation-of-duties requirements, and record-retention standards.

• Exercise sound professional judgment in evaluating issues, determining appropriate resolutions, and recognizing when management involvement or escalation is required.

• Escalate unusual transactions, missing approvals, vendor master data concerns, control deficiencies, and other matters requiring management review in accordance with established procedures.

• Coordinate and support recurring processes, department initiatives, special projects, and process improvement efforts that enhance accuracy, consistency, and efficiency.

• Support audit requests and period-end close activities by locating documentation, researching open items, and resolving discrepancies.

• Assist with team training, procedure documentation, and knowledge sharing to support departmental consistency and operational excellence.

What You’ll Bring

• At least four to five years of Accounts Payable, accounting, bookkeeping, or related financial experience, including high-volume invoice and payment processing.

• Working knowledge of general ledger coding, invoice approvals, supporting documentation, and payment processing.

• Experience with accounting software, ERP systems, or invoice management platforms.

• Strong attention to detail, critical thinking, problem-solving, organization, follow-through, and communication skills.

• Ability to manage multiple priorities and deadlines while maintaining accuracy and professionalism.

• Experience coordinating or overseeing recurring processes, special assignments, department initiatives, projects, or cross-functional activities, with demonstrated ability to organize work, track progress, and drive results to completion.

• Proficiency in Microsoft Excel, Outlook, Word, and related Microsoft Office applications.

• Ability to follow established policies and controls, maintain complete supporting documentation, protect confidential information, exercise sound judgment, escalate concerns appropriately, and take ownership of assigned work through resolution.

Preferred Experience

• Associate degree or higher in Accounting, Finance, Business Administration, or a related field.
  
• Experience in commercial real estate, property management, multi-property, or multi-entity accounting.
  
• Experience working in a structured accounting environment with internal controls, audit support, approval workflows, and documentation standards.
  
• Experience with capital expenditures, real estate tax or mortgage payments, training, or process improvement.
  
• Experience in a public company, a company preparing to become public, or a SOX-controlled environment is helpful but not required.
  

Physical Requirements & Work Environment

Work is primarily performed in a professional office environment and requires extended computer use, frequent use of standard office equipment, and effective in-person, telephone, and electronic communication. The role may occasionally require moving or carrying office materials weighing up to 20 pounds.

About IRG Realty Advisors

IRG Realty Advisors (IRG RA) provides comprehensive commercial real estate solutions to owners, investors, corporations, institutions, and government clients. Headquartered in Ohio, we manage more than 100 million square feet across a diverse portfolio throughout the United States and Mexico, including office, retail, industrial, warehouse, multifamily, and land assets.

We specialize in managing and developing complex real estate projects, delivering integrated services across property and asset management, transactions, development, project management, consulting, and facility management. Our focus is simple: create value for our clients while improving the communities we serve.

Employment Disclosures

• IRG Realty Advisors participates in E-Verify. For more information on E-Verify, please visit e-verify.gov.
  
• IRG RA provides equal employment opportunities. Discrimination of any type will not be tolerated. IRG RA is an Equal Opportunity/Affirmative Action employer.
  
• All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by state, federal, or local law.
  
• In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, email agreen@irgra.com.
  
• All offers of employment are contingent upon successful completion of a background check and drug screening, conducted in accordance with applicable federal, state, and local laws, and only after a conditional offer of employment has been made.