Accounts Payable Administrator

Job Purpose:The Accounts Payable Administrator is an important role in the Accounts Payable team to ensure the accurate processing and payment of vendor invoices and the operation of the related financial controls. The team uses the Esker Accounts Payable system to read all vendor invoices and integrate with SAP ERP system. The Accounts Payable Administrator will focus on supporting particular internal customers and work closely with stakeholders to resolve queries and issues to ensure invoices are processed accurately and paid in accordance with the agreed terms.

Responsibilities:

Duties will include but are not restricted to:

• Receipt and processing of vendor invoices
• Obtaining of approval of Non-Purchase Order invoices in accordance with the Delegated Authorities
• Matching of invoice details to Purchase Order details
• Positive verification of vendor bank details
• Investigating and able to explain supplier invoice queries
• Preparation of SAP Payment Proposals and upload to banking platform
• Review of aged receipts report (GRIR) for missing invoices
• Supporting Internal and External Audits

Other AP activities as required like aged creditors, month end report

Technical Knowledge, Skills and Abilities:

• 2-3 years of experience of Accounts Payable
• Good understanding of SAP ECC6
• Experience of working within a Shared Service Centre in preferred.
• Fast learner with the ability to pick up new systems and processes
• Great attention to detail
• Good communicator with fluency in business English (written and spoken)
• Knowledge of another foreign language is an advantage
• Excellent MS Office skills, particularly Excel (v-lookup, pivot tables) for data analysis
• Numerate with accounting knowledge
• Well organized with strong task management skills

Planning and Decision Making:

• The ability to work to deadlines and on different shifts, as applicable
• A flexible approach and the ability to work on own initiative is essential.
• A good team player

Impact and Scope:

• Ability to work in a Shared Service Centre environment for multiple companies from various countries
• Ability to cope with month end reporting, tight deadlines
• Ability to create and maintain a good working environment within the finance team, independently manage actions and to resolve disputes

Key Internal and External Relationships:

• Reporting to the AP Manager and interacting across the Accounts Payable team
• Local Procurement teams for resolving blocked invoices
• Financial Controllers for the approval of payment proposals and bank payments
• Contact with vendors to resolve queries and validate changes to sensitive financial information

With colleagues stretching across the globe, we are proud of our diversity. To foster inclusivity, we run employee resource groups (ERGs) to provide a safe space for employees to connect and support each other. Our cross-business ERGs include Veterans, Pride Network, Black Employee Network, Women@Work Network, and Neurodiversity.

Across our company, we recognize excellence, culminating in the Smiths Excellence Awards, our annual celebration of the most extraordinary activities, people, and projects that best showcase our strengths and help drive our business forward. We announce these on our annual Smiths Day, a global celebration of Smiths around our network.

Join us for a great career with competitive compensation and benefits, while helping engineer a better future.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

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