Accounts & Admin Exec / Corporate Support Officer

Company Overview

The Financial Markets Association of Singapore (FMAS) is a non-profit organisation dedicated to advancing financial markets' growth and enhancing the professional skills of its members.

Job Summary

The Accounts & Admin Executive / Corporate Support Officer will manage full sets of accounts and provide comprehensive administrative support, ensuring accurate financial reporting, efficient office operations, and effective stakeholder engagement.

Responsibilities

Accounting

• Manage full sets of accounts including Accounts Payable, Accounts Receivable, General Ledger, journal entries, and bank reconciliations to ensure accurate financial records.
• Perform month-end and year-end closing activities and prepare financial statements for audit compliance.
• Prepare monthly management reports to support financial decision-making.
• Process petty cash, staff claims, supplier payments, and receipts accurately and timely.
• Prepare and submit GST returns in compliance with regulatory deadlines.
• Maintain schedules for prepayments, accruals, and fixed asset depreciation to ensure accurate accounting records.
• Liaise with external auditors, tax agents, and corporate secretarial service providers to facilitate audits and compliance.
• Monitor outstanding receivables and follow up on billing discrepancies and payment collections to optimize cash flow.
• Prepare and monitor profit and loss projections for projects, events, and activities to support budgeting and financial planning.

Administration

• Support membership renewal and recruitment activities, including onboarding new members to maintain membership engagement.
• Coordinate projects, events, and activities by managing attendees, sponsors, volunteers, suppliers, vendors, and stakeholders to ensure smooth execution.
• Manage team and project calendars, schedule meetings, and coordinate appointments to optimize time management.
• Produce and distribute detailed minutes of meetings, reports, and presentations to ensure clear communication.
• Handle calls, emails, and correspondences professionally to maintain effective communication channels.
• Maintain and manage the organisation's online and physical filing and records management systems for efficient information retrieval.
• Maintain and manage membership and stakeholder records and databases to ensure data accuracy.
• Manage membership and stakeholder communications, including social media and website content, to enhance engagement.
• Process claims, payroll, and maintain accurate employee records to support HR operations.
• Assist in implementing HR policies and ensure compliance with company procedures to uphold organisational standards.
• Provide general office administrative support and undertake other ad hoc duties as assigned to support team operations.

Required competencies and certifications

• Diploma in Accountancy, ACCA, LCCI, or equivalent qualifications.
• At least two (2) years of relevant experience in accounting, finance, administration, and human resources.
• Good understanding of accounting principles, financial processes, financial governance, and relevant regulatory and compliance requirements.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.
• Proficient in QuickBooks and Canva.
• Strong time management skills to multitask, prioritise, and follow through on multiple projects and tasks simultaneously.
• Strong interpersonal skills to work effectively with internal and external stakeholders.
• Proactive and critical thinker with a collaborative, team-oriented mindset.
• Ability to work independently with minimal supervision.
• Strong organisational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills in English.