Accounts & Admin Assistant

We are looking for a meticulous and responsible Accounts & Admin Assistant to manage the company’s day-to-day accounting functions and provide administrative support

The successful candidate must have prior accounting experience in the construction industry, be able to maintain a full set of accounts, prepare GST returns and work independently with minimal supervision.

Key Responsibilities

* Maintain a full set of accounts, including accounts payable, accounts receivable and general ledger entries.

* Review transactions and assign receipts, expenses and payments to the correct chart of accounts.

* Perform monthly bank reconciliations and investigate any discrepancies.

* Prepare and submit GST returns and GST claims accurately and on time.

* Maintain proper supporting documents for GST reporting and audit purposes.

* Maintain the company’s fixed asset register for machinery, equipment and other assets.

* Assess whether purchases of machinery and equipment should be capitalised as fixed assets or recorded as expenses, in accordance with the company’s accounting policies and applicable accounting standards.

* Calculate and record depreciation for machinery, equipment and other fixed assets.

* Record the acquisition, transfer, disposal and write-off of fixed assets accurately.

* Ensure that fixed asset records agree with the company’s general ledger.

* Prepare and issue customer invoices, quotations and other supporting documents.

* Prepare progress payment claims and compile the necessary supporting documents for submission.

* Create bank payment transactions for management’s review and approval.

* Monitor outstanding receivables and follow up on payment status when required.

* Maintain proper filing and accurate records of invoices, receipts, payment vouchers, bank documents and other accounting records.

* Compile and prepare employee timesheets.

* Prepare employee payslips and maintain the related payroll records.

* Assist with completing tender forms, schedules and other tender submission documents.

* Provide general administrative support to the company.

* Carry out any other ad hoc accounting and administrative duties assigned by management.

Mandatory Requirements

* Must possess at least a Diploma in Accountancy, Accounting or a related discipline.

* Must have prior accounting and administrative experience in the construction industry.

* Must have practical experience maintaining a full set of accounts.

* Must have experience preparing GST returns and claims.

* Must understand fixed asset accounting and be able to determine whether machinery and equipment purchases should be capitalised as assets or recorded as expenses.

* Must be able to calculate depreciation and maintain an accurate fixed asset register.

* Good understanding of bookkeeping principles, chart of accounts and bank reconciliation.

* Proficient in Microsoft Excel, Microsoft Word and general office applications.

* Highly meticulous, organised and attentive to detail.

* Able to prioritise tasks and meet accounting, payment claim and tender submission deadlines.

* Responsible, dependable and able to maintain confidentiality.

* Able to work independently with minimal supervision.

Local employees are welcome to apply, company currently do not have foreign worker quota for this job opening.