Accounts & Admin Assistant

Job Summary

We are seeking a responsible and detail-oriented Accounts & Admin Assistant to support Finance and Administration functions by managing accounts payable/receivable, invoice processing, payments, filing, employee leave records, and office administration.

Responsibilities

• Process and issue invoices, credit notes, refunds, and statements of account accurately to support financial operations
• Record and reconcile accounts payable and receivable transactions to resolve discrepancies and maintain accurate financial records
• Follow up on outstanding invoices and manage debt collection to ensure timely payments
• Maintain organized filing and documentation of invoices, receipts, and supporting financial documents
• Maintain accurate records of various employee leave types including annual, medical, hospitalisation, childcare, maternity, paternity, and unpaid leave
• Update leave applications and leave balances promptly in the leave tracker to ensure current records
• Follow up with employees and supervisors on incomplete or missing leave applications to maintain compliance
• Verify that leave records are supported by relevant documents such as medical certificates or approval forms
• Perform any other ad hoc duties assigned

Preferred competencies and qualifications

• Diploma in Accounting, Finance, or a related field, or equivalent experience
• Prior experience in a similar accounts or bookkeeping role
• Proficiency in Xero accounting software
• Strong attention to detail, accuracy, and organizational skills
• Good understanding of basic accounting principles and financial regulations
• Ability to maintain confidentiality of financial information

Kindly send your updated resume to [email protected] for our consideration.