Accounting Supervisor

Purpose of Position:

The Accounting Supervisor is responsible for the timely completion of all accounting, budgeting, and financial reports for the Electric and Water Division of Oxford Utilities as deemed necessary by the Tennessee Valley Authority and other governing agencies. The Accounting Supervisor directly supervises one position and interacts closely with customer service and warehousing personnel.

Major Duties and Responsibilities

ESSENTIAL FUNCTIONS

Remits monies collected from billing of all utility services (electric, water, sewer and sanitation) monthly to the City departments involved.

Prepares detailed monthly billings to other City departments as required by the TVA Joint Cost Study.

Ensure monthly employee report and its remittance to Public Employees’ Retirement System of Mississippi and federal quarterly employment reports.

Reviews various aspects of work of Accounting Clerk.

Advises General Manager and other directors as to compliance with federal and state regulations regarding purchasing, and allowable travel expenses.

Maintains general ledger accounts in accordance with provisions of the power contract with the Tennessee Valley Authority (TVA) and the requirements of the Federal Energy Regulatory Commission Uniform System of Accounts.

Prepares general ledger entries, inputs entries to the computerized Central Service Association (CSA) general ledger system, and to subsidiary ledgers such as cash receipts, miscellaneous accounts receivable, refundable aid-to-construction, plant in service, and materials and supplies.

Balances all subsidiary ledgers and journals to the general ledger following each month’s closing, including miscellaneous accounts receivable, materials and supplies, construction work in progress, accounts receivable, customer security deposits, electric plant in service, and conservation and marketing loans.

Reconciles general ledger cash balances to bank balances.

Makes periodic reviews of general ledger accounts for accuracy and reasonableness.

Coordinates billings to persons responsible for damage to the Electric and Water Division plant and any other outside individual who incurs a debt to the utility.
Advises other employees regarding proper account numbers for purchases and accounting treatments of unusual items.

Consults with personnel of other City departments about policies affecting their departments; TVA rates and requirements, billing of other utility services, and remittance of collection charges to other departments, etc.

Assist administration of investments of utility funds and use of outside service agencies.

Responsible for providing all necessary data and information as well as assisting independent auditors with annual audits for Electric and Water Division.

MARGINAL FUNCTIONS

Responsible for assisting and overseeing the annual inventory and establishing internal controls to minimize inventory losses.

Other duties as assigned.