Accounting Staff - Reverse Billing and Invoicing

Job Summary:

The Accounting Staff member will play a crucial role in the financial operations of Platinum Healthcare Staffing by managing reverse billing and invoicing processes efficiently. The staff will be responsible for accurately documenting and processing financial transactions, ensuring compliance with relevant regulations, and supporting the overall financial health of the organization.

Schedule: Monday to Friday, 9am to 6pm, PST

Work Location: Ortigas Center, Pasig City

Reverse Billing:

Review and verify client invoices to identify overpayments, credits, or billing errors.

Coordinate with the sales and account management teams to gather necessary information for reverse billing.

Generate credit memos and refund requests for overpayments or billing discrepancies.

Maintain accurate records of reverse billing transactions.

Invoicing:

Prepare and issue accurate invoices to clients for staffing services provided.

Ensure that all invoices are compliant with client contracts, pricing agreements, and regulatory requirements.

Handle invoice disputes and inquiries from clients and resolve them in a timely manner.

Maintain a systematic record of all invoices issued and their status.

Data Entry and Accuracy:

Enter financial data into accounting software and other relevant systems with a high degree of accuracy.

Verify the completeness and correctness of financial information before processing.

Reporting:

Generate and distribute regular reports related to reverse billing, invoicing, accounts receivable, and other financial metrics.

Assist in the preparation of financial statements and reports as needed.

Account Reconciliation:

Reconcile accounts receivable transactions to ensure they match with corresponding invoices.

Investigate and resolve discrepancies and variances in accounts.

Communication and Collaboration:

Collaborate with internal departments such as clinical liaisons, accounting staff counterparts, recruitment, operations, and customer service to address billing and invoicing issues.

Communicate effectively with clients regarding billing inquiries and concerns.

Compliance and Record Keeping:

Stay up-to-date with relevant accounting standards and regulations.

Maintain organized and secure records of financial transactions and invoices for audit purposes.

Qualifications:

• Bachelors degree in accounting, Finance, or a related field preferred.
• Proven experience in accounting, billing, or financial roles.
• Proficiency with accounting software and MS Excel.
• Strong attention to detail and numerical accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of accounting principles and regulations.
• Problem-solving skills and the ability to resolve billing discrepancies.
• Organizational and time-management skills to meet deadlines.
• Experience in the staffing industry is a plus but not required.