Accounting & Payroll Manager

We are seeking an experienced Accounting & Payroll Manager to join our growing and talented design-build firm. This position will have primary responsibility for the accurate and timely processing of company payroll through a third-party payroll provider, while also supporting payroll-related accounting entries, labor tracking, credit card administration, and the ongoing oversight of accounting systems and processes.

Responsibilities

Payroll Administration

• Manage the company's weekly/biweekly payroll process for multiple companies and states for Union and Non-Union employees.
• Collect, review, and validate employee time, deductions, and other payroll-related information; coordinate with employees and managers to resolve payroll and timekeeping issues.
• Review payroll reports for accuracy and completeness prior to submission and maintain payroll records to ensure employee changes are accurately reflected in the payroll system.

Payroll Accounting & Labor Tracking

• Prepare and post payroll journal entries and related accounting transactions.
• Ensure labor is properly coded to jobs, departments, cost codes, and other required accounting classifications.

Expense Administration

• Administer the company's credit card program and related employee accounts expenses.
• Manage new card requests, changes and cancellations.
• Monitor credit card transactions and expense submissions for completeness and proper coding.
• Review transactions for compliance with company policies and accounting requirements.

Accounting Systems Oversight

• Assist the Controller with the day-to-day oversight of accounting and related financial systems.
• Identify system issues, process inefficiencies, and identify opportunities for automation or improvement.
• Support system upgrades and new functionality, and maintain accounting and payroll procedures to improve accuracy, efficiency, and internal controls.

Accounting Support

• Assist with month-end and year-end close activities, including preparing account reconciliations and supporting schedules as assigned.
• Support the Controller and accounting team with financial reporting, accounting projects, and process improvement initiatives.

Requirements

• 7-10 years of experience in payroll, accounting, or a related financial operations role.
• Experience processing payroll through a third-party payroll provider.
• Strong understanding of payroll accounting and journal entries.
• Experience with an expense/credit card management platform.
• Strong Excel skills and comfort working with accounting and financial systems.
• Construction industry experience is highly preferred.
• Excellent attention to detail and ability to maintain confidentiality.
• Strong organizational and communication skills.
• Ability to manage recurring deadlines while also supporting multiple accounting and system-related projects.

We are an equal-opportunity employer, promoting a cooperative, team-oriented environment and empowering all employees to deliver the best in quality service for our clients.

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