Accounting/Human Resource Coordinator
Empire Blended · Bayville, New Jersey, US ·
- Category
- Finance
- Experience
- 1+ years
Company:
Empire Blended Products has been manufacturing specialty cement products since 1946. Our state-of-the-art, computerized manufacturing plant in Bayville, NJ produces a wide line of high-quality products used throughout the industry. Empire Blended has been growing rapidly and is expanding to include new lines, customers, and territories. We are seeking a sharp, ambitious professional to support the expansion and we welcome you to explore an employment opportunity with us.
Job Description:
The Accounting/Human Resource Coordinator will report to the Operations Manager and is responsible for managing multiple accounting processes. We are a rapidly growing business, and this position is an evolving role that may include additional responsibilities and tasks as we continue to grow. Work hours are 7:00am-3:30pm, Monday-Friday.
Responsibilities include:
- Recording Financial Transactions: Accurately record all income, expenses, and financial activities using accounting software. (Quickbooks).
- Maintaining General Ledger: Ensure the accuracy of the general ledger by reconciling accounts and correcting discrepancies.
- Preparing Financial Statements: Generate monthly, quarterly, and annual financial reports.
- Payroll Processing: Manage payroll operations, including all liability payments.
- Accounts Payable and Receivable: Oversee and manage the daily operations to ensure payments and collections are timely.
- Bank Reconciliation: Reconcile bank statements with internal records to identify and resolve discrepancies.
- Budget Monitoring: Assist in tracking budgets, identifying variances, and recommending adjustments.
- Compliance and Audits: Ensure compliance with financial regulations and assist with internal or external audits.
- Expense Management: Monitor expenses and recommend cost-saving measures.
- Human Resource: overseeing various aspects of the employment process, including recruitment, onboarding, and training of new staff members.
- Tax Preparation: Collaborate with accountant to prepare and file tax returns accurately and on time.
- Prepare and maintain weekly/monthly spreadsheets that are used to analyze trends in the company.
- Coordinate and assist in the preparations of budgets.
- Employee Benefits Administration: Merge employee benefits plans, such as health insurance, retirement plans and paid time off.
- Performance Management: Merge company attendance policies and safety policies.
- Policy Development and Compliance: Create and update employee handbooks, ensuring adherence to labor laws and regulations.
- Administrative responsibilities, which include but are not limited to filing, reporting, copying, organization, reconciliation, research, and more.
Requirements:
- High school diploma or equivalent; associate degree in accounting or finance preferred.
- Proficiency in QuickBooks accounting software.
- Strong understanding of bookkeeping principles and practices.
- Exceptional attention to detail and organizational skills.
- Ability to analyze financial data and identify discrepancies.
- Strong communication and interpersonal skills for vendor and client interactions.
- Proficiency in Microsoft Excel.
- Multi-tasking skills for managing multiple accounts and projects simultaneously.
- Excellent ability to work autonomously and takes responsibility in workflow.
- Skilled in professional phone and email communication.
- Demonstrates ability to multi-task and work in a team environment.
- Works easily and efficiently under pressure and tight deadlines.
Success Criteria:
- Overseeing and coordinating the processes and teams responsible for creating error-free financial reports within deadlines.
- Exhibit proactive communication to address potential financial discrepancies promptly.
- Demonstrate reliability by adhering to deadlines and responding to inquiries in a timely manner.
- Build strong relationships with clients, vendors, and team members by providing professional and courteous service.
- Ability to work with and collaborate with fellow team members across all departments of the company.
Benefits:
- Excellent healthcare coverage after 3 months’ employment
- 401k Matching plan after 1 year of employment
- Paid holidays
- Paid sick leave after 4 months and PTO after 1 year.
Compensation:
- Based on experience and qualifications.