Accounting Coordinator - AP

Accounting Coordinator - AP
This role is responsible for full-cycle accounts payable and related duties, in addition to providing support to accounts receivable, as well as special projects for the Financial Controller when necessary.
Essential Job Functions:

Perform three-way matching, audit receivers, invoices and purchase orders.
Convert purchase order receipts to vouchers for inventoried items.
Enter vouchers for non-inventoried items, utilities, professional services and freight carriers.
Convert inventory returns to credit memos when they are resolved and clear report.
Perform review of non-vouchered purchase orders/receipts regularly, and request invoices and statements when needed.
Ensure that suppliers are paid within terms, aiming to maintain credit lines and the company in good standing.
Process a weekly pay run of payables, checks, ACH, and international wires, resolve issues when they arise.
Upload check register of weekly check run to bank website for Check Positive Pay Fraud Prevention.
Review of Positive Pay and ACH Fraud Control on bank’s website daily.
Ensure W-9 forms are received from all suppliers.
Set up new suppliers in ERP system.
Assist in the gathering of information for the preparation of yearly 1099 forms.
Provide the Purchasing dept with a monthly report of goods returned to suppliers whether for credit or replacement.
At month end, provide the Financial Controller with a report of all unresolved issues on non-vouchered goods/returns.
Handle disputes of freight charges with carriers. (erroneous accessorial charges, quotes not applied, etc.)
Assist with end of year inventory cycle count.
Assist with annual audits.
Provide support to AR staff with invoicing, posting payments, releasing orders in their absence or as needed.

People & Culture:

Model Abatement’s values in all that you do and hold others accountable in maintaining the integrity of them.
Champion, influence, embrace and motivate change, with a strategic mindset for continuous improvement and scalability.
Commitment to Health and Safety, consistently following all policies/rules and procedures.

Perform other duties as requested, directed, or assigned by Company management. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions.

Education and Work Experience:

Associate’s degree or equivalent experience required.
Minimum 2 years relevant experience preferred.

Knowledge, Skills, and Abilities:

Excellent verbal communication skills.
Excellent interpersonal and customer service skills.
Strong organizational skills and attention to detail.
Proficient with Microsoft Office Suite or related software.
Excellent time management skills with a proven ability to meet deadlines.
Ability to adapt to changes in the work environment and competing demands.
Ability to operate standard office equipment.
Ability to interact with all levels of staff.
Must be able to maintain strictest level of confidentiality.